Administrative Support Professional
3 weeks ago
RSM Australia fosters a collaborative culture where we empower and develop our team members. As a leading professional services firm, we connect our staff to a vast network of global resources and invest in their future.
Our value proposition highlights the benefits and experiences that our team members can expect as part of RSM. This is underpinned by our three core values – integrity, supporting clients everywhere, and developing and valuing everyone.
As an experienced Administration Assistant at RSM Australia, you will support the office with general administration tasks.
Key Responsibilities:
- Answer all incoming calls at the Reception desk using the Avaya telephone system with 30 incoming lines and approx 110 extensions.
- Transfer phone calls throughout the office professionally.
- Take and deliver messages within the office accurately.
- Meet and greet visitors to Reception as a backup.
- Email phone messages in a timely and professional manner.
- Maintain bookings for meeting rooms and resources.
- Download and send ATO reports to clients in a timely manner.
- Deliver post to the post office at the end of the day.
- Maintain Social Media posts.
- Bind with RSM software of financials to send to clients.
- Maintain the client database, ensuring it is up-to-date.
- Perform Local Office Cloud Administrator duties.
- Assist in onboarding and offboarding clients.
- Set up company volumes in the office.
- Set up trust folders and ensure the trust list is up-to-date.
- Maintain the staff leave calendar.
- Assist in bookkeeping to prepare quarterly client coding.
- Manage meetings through Lotus Notes and other applicable applications.
- Provide general administrative support to the office as required.
- Adhere to the Firm's policies, procedures, and guidelines.
- Ensure all work is conducted in a safe and healthy environment.
- Perform other duties as assigned.
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