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Junior Event Operations Coordinator

2 weeks ago

Sydney, New South Wales, Australia beBeeEvent Full time $50,000 - $55,000

Job Details

We are seeking an Event Coordinator to manage administrative tasks and event preparation for our team. This is a junior-level opportunity for someone looking to start or grow their career in events.

About the Role

  • Coordinate, organize, and manage administrative tasks and event preparation.
  • Support the sales and operations team to ensure all tasks are completed to a high standard.
  • Focus on coordination, organization, and system management.
  • Play an essential support role within our team.

Key Responsibilities

  • Prepare and send early event information when available.
  • Distribute event details and tickets to the internal team for onward delivery.
  • Assist in producing and sending invoices; liaise internally for payment tracking.
  • Maintain and update tracking documents for events and hospitality bookings.
  • Assist in sourcing packages or venues where required.
  • Help source venues or catering for specific ongoing programs.
  • Support general day-to-day office tasks and supplies.
  • Assist company directors in event and sales delivery as required.

Required Skills and Qualifications

  • Incredible attention to detail – able to spot and correct even the smallest error before it becomes a problem.
  • Proven ability to effectively multi-task – comfortable managing numerous tasks, events, and deadlines simultaneously.
  • Strong communication skills in various settings – whether via email, phone, or in-person with colleagues and suppliers.
  • Excellent organisational skills and ability to prioritise workload in a fast-paced environment.
  • Confident using Microsoft Office (especially Word & Excel); comfortable learning new systems.
  • A proactive and reliable team player who takes direction well.
  • Interest in sport and live entertainment is highly regarded.
  • Previous experience in administration, events support, or similar desirable but not essential.

Why Work With Us?

  • Bulk your career in the exciting world of events, sport, and live entertainment.
  • Gain hands-on exposure to the behind-the-scenes delivery of corporate hospitality and events including for high-profile sporting and cultural events.
  • Work in a small, friendly, and supportive team environment.