Strategic Coordinator
1 week ago
This role is a key position within the Institute for Mental and Physical Health and Clinical Translation (IMPACT), part of the School of Medicine at Deakin University.
The Senior Administrative Coordinator provides comprehensive administrative and operational leadership and support associated with defined areas of responsibility to ensure the seamless functioning of the Institute and delivery of its many programs and initiatives.
Responsibilities- Program Coordination: Take accountability for end-to-end research related programs including developing procedures, providing clear instructions and expectations for all parties, and completing systematic review, analysis, and evaluation of program activities with a focus on return on investment and alignment with the Institutes research priorities.
- Advice and Guidance: Provide advice to Institute Executive on all matters relating to the programs, including financial information, taking ownership of the program delivery.
- Travel Support Program: Coordinate and manage the IMPACT Conference travel support program, strategically assessing funding applications, monitoring expenditures across systems, and collaborating with finance to ensure compliance with accounting standards.
- Recruitment and Appointments: Be responsible for a range of upstream tasks related to recruitment, appointments, and reappointments, including funding, resourcing, and compliance, honorary and visitor appointment, and liaising with relevant areas to address enquiries and resolve issues related to all new research teams movements in and out of the Institute.
- Emergency Management: Be the primary liaison between Deakin and University Hospital Geelong to lead the review and ongoing management of emergency management procedures and processes for the HERB site in line with Deakin and Barwon Health policies.
- Reporting and Budgeting: Undertake reporting tasks, including ad hoc and scheduled reports, in a timely manner, drawing accurate conclusions and condensing complex information into clear, concise themes for the Institute Executive. Support the Institute Executive Officer with budget and resource management and undertake projects and project tasks independently.
- A Degree with, ideally, at least 4 years subsequent relevant experience.
- Experience in human resource administration, academic research administration, finance, and related activities in a large organisation with complex administrative structures, policies, and procedures.
- Experience in operating in a high-pressure diverse environment, involving face-to-face, phone, and written issue.
- Excellent numerical skills to work with financial data and research-related numerical information.
- Excellent written communication, interpersonal, and presentation skills with the ability to build strong relationships with a wide range of internal and external stakeholders and produce clear and accurate communications.
- Experience providing services and support in a large organisation in a research setting.
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