Administrative Coordinator: Leadership and Operational Support

9 hours ago


North Geelong, Victoria, Australia DEAKIN UNIVERSITY Full time
Job Description

We are seeking an experienced Administrative Coordinator to provide comprehensive administrative and operational leadership and support in the Institute for Mental and Physical Health and Clinical Translation (IMPACT) at Deakin University.

Key Responsibilities:
  • Develop and implement procedures for end-to-end research related programs, ensuring clear instructions and expectations for all parties.
  • Provide strategic advice on business, research delivery, and performance matters, facilitating effective management of the Institute's functions and resources.
  • Coordinate and manage travel support programs, assess funding applications, and ensure compliance with accounting standards.
  • Manage recruitment, appointments, and reappointments, including honorary and visitor appointments, and liaise with relevant areas to address enquiries and resolve issues.
  • Lead the review and ongoing management of emergency management procedures and processes for the HERB site, aligning with Deakin and Barwon Health policies.
  • Undertake reporting tasks, including ad hoc and scheduled reports, drawing accurate conclusions and condensing complex information into clear themes.
About the Role

This is a full-time, fixed-term position for 12 months. The successful candidate will have a degree and at least 4 years of subsequent relevant experience in human resource administration, academic research administration, finance, or related activities in a large organisation.

What You'll Need
  • A degree with at least 4 years of subsequent relevant experience.
  • Experience in human resource administration, academic research administration, finance, or related activities in a large organisation.
  • Excellent numerical skills to work with financial data and research-related numerical information.
  • Excellent written communication, interpersonal, and presentation skills with the ability to build strong relationships with internal and external stakeholders.
What We Offer

We offer a dynamic and diverse working environment with opportunities to grow and develop careers. Our benefits include access to training and development opportunities, flexible working arrangements, and a range of leave options.

The estimated salary for this role is $101,858 - $112,156 per annum, plus superannuation.



  • North Geelong, Victoria, Australia Talent International Full time

    {"title": "Job Description", "sections": [{"title": "About the Role", "text": "Talent International is seeking an experienced Senior Administrative Coordinator to provide highly effective and confidential administrative support services to the Governance branch. The successful candidate will support the Manager of Enterprise Governance to coordinate and/or...


  • North Geelong, Victoria, Australia Randstad Full time

    Job SummaryRandstad is partnering with a local Geelong client to find a Governance Administrator for a temporary assignment lasting 6 months.This role involves providing efficient and confidential administrative support to the Governance branch, ensuring the effective and timely management of operational needs.Key ResponsibilitiesAssist the Governance...


  • North Geelong, Victoria, Australia Talent International Full time

    Job SummaryTalent International is seeking an experienced Administrative Support Specialist to provide high-level administrative support services to the Governance branch. The successful candidate will be responsible for coordinating and preparing program materials, briefing papers, and reports, as well as taking minutes for relevant meetings.Key...


  • North Geelong, Victoria, Australia Cotton On Group Full time

    About UsCotton On is a dynamic global fashion and lifestyle brand that embodies the Aussie spirit. We're a laid-back yet driven team that's passionate about empowering people to express their individual style and make a positive impact on the world.About the RoleWe're seeking an experienced Supportive Operations Coordinator to join our team. As a key partner...


  • North Geelong, Victoria, Australia Talent International Full time

    This role is seeking an experienced administrative professional to provide high-level support to the Governance branch.Key responsibilities include:Coordinating and preparing program materials, briefing papers, and reports for meetingsSupporting the development of Enterprise Governance Policy and associated documentsDeveloping and administrating Enterprise...


  • North Geelong, Victoria, Australia Randstad Full time

    Administrative Support RoleRandstad is seeking a skilled Administrative Support Specialist to join our team in Geelong. As a key member of our operations team, you will play a vital role in ensuring the smooth operation of our office and delivering exceptional support to our clients and team members.Key Responsibilities:Provide administrative support to...


  • North Geelong, Victoria, Australia gforce employment + recruitment Full time

    About this role:The Administrative Services Coordinator will play a pivotal part in the day-to-day operations of our clients small electrical company, ensuring seamless workflow and effective communication within the team and with clients. This position requires strong organisational skills, attention to detail, and the ability to multitask and take...


  • North Geelong, Victoria, Australia City of Greater Geelong Full time

    About the RoleWe are seeking an experienced Administration Officer to provide professional and positive administrative support services to meet the strategic, community and program delivery requirements of the Grovedale Neighbourhood House, which operates from the Grovedale Community Hub.This role involves managing room bookings, liaising with hub users,...


  • North Geelong, Victoria, Australia gforce employment + recruitment Full time

    About the Office Manager Role:The Office Manager will play a critical role in the daily operations of our clients small electrical company, ensuring efficient workflow and effective communication within the team and with clients.This position requires strong organisational skills, attention to detail, and the ability to multitask and take initiative. The...


  • North Geelong, Victoria, Australia Cotton On Group Full time

    About UsCotton On Group is a global fashion and lifestyle brand that empowers people to look, feel and be the best version of themselves. We create everyday products to make everyday experiences better. Our values of diversity and inclusivity drive our mission to amplify the things that matter and listen to our community.About the RoleWe are seeking a...


  • North Geelong, Victoria, Australia Randstad Full time

    About the RoleThis is an exciting opportunity to work in a dynamic government setting, supporting an agency that drives positive change. As an Administration Officer, you will play a vital part in coordinating team priorities, ensuring seamless organisation across essential tasks.Key ResponsibilitiesOrganising the team email inbox, calendars and...


  • North Geelong, Victoria, Australia Randstad Full time

    About the RoleThis opportunity supports an agency driving positive change in a dynamic government setting. As an administrative professional, you will play a vital part in coordinating team priorities, ensuring seamless organisation across essential tasks, from managing team inboxes, calendars, and appointments to preparing meeting minutes and documents.Key...


  • North Geelong, Victoria, Australia Randstad Full time

    Role OverviewThis role is responsible for coordinating various project activities, including administrative tasks, and leading process improvement initiatives. The successful candidate will provide secretariat support, manage, analyse, and interpret data to produce reports and dashboards, and liaise with stakeholders.Key ResponsibilitiesCoordinate project...


  • North Geelong, Victoria, Australia Cotton On Group Full time

    About Cotton On GroupWe're a global fashion and lifestyle brand that empowers people to look, feel and be their best. Our mission is to make everyday experiences better through our products and services.Our CultureTo describe us in six words: optimistic, passionate, real, energetic, collaborative and ethical. We believe in making a real difference in...


  • North Geelong, Victoria, Australia Workforce Extensions Full time

    About the PositionWe are seeking a highly skilled and detail-oriented Financial Operations Coordinator to join our team at Workforce Extensions. This role will focus on managing day-to-day financial operations, ensuring seamless accounts management, payroll processing, and compliance reporting.Key ResponsibilitiesAccounts Payable: Manage and process invoices...


  • North Geelong, Victoria, Australia Randstad Full time

    About the RoleWe are seeking a skilled Claims Administration Coordinator to provide administrative support to our Claims teams. In this role, you will utilize your expertise to efficiently manage claims administration work, identifying and escalating risks as needed.Key ResponsibilitiesManage the team's claims administration work proactively, prioritizing...


  • North Geelong, Victoria, Australia Cotton On Group Full time

    About UsCotton On Group is a dynamic and global fashion brand that empowers individuals to express themselves through our brand. We create everyday products to make everyday experiences better. Our core values are based on diversity, inclusivity, optimism, and collaboration.About The RoleWe are seeking an experienced Commercial Operations Coordinator to join...


  • Geelong, Victoria, Australia Cotton On Group Full time

    About the RoleWe're seeking an exceptional Administrative Professional to support our General Manager at TYPO. This is a fantastic opportunity to work closely with a senior leader, drive operational efficiency, and make a significant impact on our business.The successful candidate will be responsible for providing high-level administrative support,...


  • North Geelong, Victoria, Australia Beaumont Tiles Full time

    Beaumont Tiles, a nationally recognized leader in the tile industry, is seeking an experienced Senior Project Coordinator to manage tiling operations across Geelong. This role offers an attractive remuneration package and opportunities for career growth.About the RoleThe successful candidate will be responsible for maintaining project schedules, allocating...


  • North Geelong, Victoria, Australia Cotton On Group Full time

    About Cotton On GroupWe're a global fashion and lifestyle brand dedicated to empowering individuals. Our mission is to create everyday products that enhance daily experiences, embracing diversity and inclusivity in all aspects.Our culture is built on optimism, passion, and collaboration, with a shared commitment to making a positive impact on people's lives...