Administrative Services Coordinator
3 days ago
Job Summary
The role of an Administration Officer is a pivotal position within our organization. As the first point of contact for various stakeholders, you will play a crucial part in providing exceptional support services.
This key role is centered around delivering high-level administration support to our team members and external parties. You will be responsible for handling incoming phone calls, managing the general office inbox, and supporting project managers with tasks including proposal collation, documentation updates, and tender submissions.
You will also be involved in fleet management, coordinating meetings and events, and processing quotes, purchase orders, supplier invoices, expenses, and credit card transactions. Additionally, you will maintain accurate records, databases, and registers, ensuring confidentiality and compliance with governance requirements.
Key Responsibilities:
- Provide administrative support to the Mackay team and wider regional team
- Manage general office inbox and answer incoming phone calls
- Support Project Managers with various tasks, including proposal collation and system updates
- Assist with fleet management and coordination of freight logistics
- Maintain accurate records and databases, ensuring confidentiality and compliance
Requirements
To be successful in this role, you will possess the following skills and experience:
- At least 2 years of administration experience
- Excellent communication skills, both written and verbal
- Proven ability to manage competing priorities and maintain attention to detail
- A proactive and collaborative approach, with a willingness to support colleagues
- Commitment to maintaining confidentiality, accuracy, and professional record-keeping
About Our Organization
Our organization is committed to providing a diverse and inclusive workplace where every individual is treated with dignity and respect. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment regardless of their background or qualifications.
We encourage applicants from diverse communities and industries to apply. We acknowledge and honor Aboriginal and Torres Strait Islander Elders past, present, and future, and respect their stories, traditions, and living cultures.
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