Office Administrator

4 weeks ago

Hamilton, Victoria, Australia Brandt Tractor Full time
About the Role

We are seeking an exceptional Office Administrator to cover maternity leave in our Hamilton Branch. This role is responsible for providing administrative, financial, and organizational support to contribute to the efficient operations of the branch.

Key Responsibilities
  • Act as liaison and first point of contact for internal and external customers
  • Provide confidential and effective administrative and technical support to the branch
  • Respond professionally or make administrative scheduling and communication decisions to internal and external inquiries
  • Coordinate, order, and receive office goods and supplies, maintenance of copiers, scanners, and printer
  • Prepare routine correspondence, screen and process incoming mail, and make arrangements for meetings as required
  • Assist with processing of accounts payable and receivable items
  • Maintain and contribute to the development of departmental policies and procedures by identifying opportunities for process improvement or new standard operating procedures
  • Maintain accurate records for the facility by outlining procedures for retention, distribution, and retrieval of keys and alarm codes (if applicable) for new, departing, and transferring employees
  • Coordinate, type, sort, and file documentation
  • Travel booking and expense reporting
  • Attending meetings, record minutes as required and assist management with various projects and ad-hoc requests
About You

We are looking for a team player with good intuition and strong sense of urgency about solving problems and getting work completed. You should have:

  • Specialized and comprehensive knowledge of administrative work methods, procedures, approaches, and operations
  • 2+ years' office administration experience is preferred
  • Demonstrated proficiency with all Microsoft Office programs is essential
  • Adaptable and organized in a fast-paced environment
  • Punctual with exceptional customer service and prioritization skills
  • Strong business English skills for creating correspondence, presentations, documents, and reports
What We Offer

We offer a wonderful team of people to work with, ongoing training & development, competitive rates of pay, and a family-friendly & flexible workplace.

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