Property Portfolio Coordinator

3 days ago

Melbourne, Victoria, Australia Knight Frank Full time
About Knight Frank

Knight Frank is a global property powerhouse with a 125-year heritage, dedicated to providing clients the best advice across commercial and residential property transactional and advisory services.

Our Purpose

We empower and encourage our people to think differently about how we can make a positive impact as a firm. We're a diverse collection of experts, problem solvers, and innovators who bring our whole selves to work.

What's in it for you?
  • Competitive Salary: Estimated $60,000 - $80,000 per annum
  • Career development opportunities such as internal and external mentoring, leadership education training, and study leave to focus on your personal growth.
  • A generous parental scheme plus superannuation for a full 12 months.
  • Birthday leave.
  • Swap around a public holiday for a cultural swap day.
  • Two Wellness Days to allow you to focus on your physical and or mental wellbeing.
  • A workplace where you can access 2 weeks of additional leave each year so you can take that extra break with family or friends.
  • We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our-affiliated charities.
  • Our reward platform "The Vault" gives you access to a great range of discounts at popular retailers and supermarkets as well as lifestyle benefits and corporate discounts.
  • Because life can throw the unexpected at us, we help subsidise private health insurance excess, if you or an immediate family member requires hospitalisation.
  • Plus, so much more
The Role

You will be working within our Asset Management Services Team, which is regarded as a leader in the provision of property management services to some of Australia's most respected institutional and corporate clients. Your success will hinge on your ability to provide superior client service, build strong relationships with key stakeholders and achieve set objectives.

As a dynamic and exciting role, you will be constantly meeting new people, visiting new assets and working on new projects – there is always something new to learn and it keeps you engaged and excited to come to work.

Key Responsibilities
  • Client Portfolio Management: Support the team with day-to-day activities associated with managing client portfolios.
  • Financial Accounting: Coding of invoices, financial accounting including accounts payable, receivable, and budgeting.
  • Raise Purchase Orders as required.
  • Arrears Management.
  • Raise Sundry charges as required.
  • Undertake fixed, CPI and assist with market rent reviews.
  • Lease maintenance to ensure information is up to date and correct.
  • Monthly tenant reporting which will include, general issues, maintenance issues, upcoming works, relevant schedules, and arrears recommendations.
  • Monitoring and following up on any defects and ongoing maintenance of your portfolio, assigning works, and ensuring work orders are completed and actioned accordingly.
  • Relationship Building: Establish, maintain, and build conciliatory, proactive open relationships with all tenants, clients and service providers.
Who are we looking for?

We're seeking a Property Portfolio Coordinator who has at least 1 years' experience in a similar property role. Relevant degree preferable, i.e. Bachelor of Business (Property). Hold a valid and current Agents Representative/Certificate of Registration. Possess competent skills in utilising the MS Office Suite. Hold strong analytical skills in conjunction with high attention to detail. Possess strong organisation skills with the ability to juggle multiple priorities. Be a confident communicator with a demonstrated ability to engage within a team. Look for opportunities to contribute, innovate and add value. Demonstrate initiative and a proven ability to work autonomously. Be able to coordinate business submissions and reports.

If you're not the perfect fit, don't worry We encourage applications from people of all backgrounds and abilities. As every person and their situation is unique, we look at this on an individual and applied role basis. You might have something we didn't realise we needed.

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