Events Coordinator

19 hours ago

Melbourne, Victoria, Australia beBeeEventmanager Full time $120,000 - $150,000
Job Title: Senior Manager, Events

This role involves overseeing the successful delivery of events from inception to completion. Key responsibilities include contract management, budget planning, and schedule coordination.

About the Role:
  • The Senior Manager, Events is responsible for ensuring seamless event execution.
  • Main activities include:
  • Managing financial records, processing invoices, tracking expenses, and handling contract negotiations.
  • Overseeing financial aspects, including forecasting costs, tracking expenses, and reconciliation activities.
  • Organising meetings, tracking deadlines, managing project timelines, and distributing tasks
  • Stakeholder & Vendor Management includes assisting with venue booking, vendor coordination, and behind-the-scenes logistics
  • Ensuring permits, insurance, and legal requirements are met while maintaining health & safety compliance. Overseeing event software, CRM systems, and digital tools.
  • Identifying opportunities to improve document handling and system processes
  • Handling event-related documentation
  • Post-Event Evaluation & Improvement
  • Mentor and support the Event Managers and administrators

Please note, this position requires travel and occasional out-of-hours work.

About You:
  • A minimum of PCO experience is required.
  • Experience in event logistics, stakeholder communication, and vendor management—even if not in an on-site capacity.
  • Understanding of contracts, invoices, budget tracking, and financial reporting processes.
  • Familiarity with event management software, CRM tools.
  • Experience of managing project budgets.
  • Strong forecasting skills and effective use of resources.
  • Excellent time management skills, ability to prioritise and to multi-task.
  • Highly motivated, positive and proactive attitude to work and ability to adapt quickly to change.
  • Experience working in international or national conferences.
  • Relevant tertiary qualification in event management, not essential.
  • Experience working for an association and/or professional conferencing environment.
  • Management of multiple events simultaneously (highly regarded).

We continuously strive to improve our organisation and make it a better place for our growing workforce.

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