Event Coordinator

7 hours ago

Melbourne, Victoria, Australia At Full time

GTR Events is one of the most qualified and committed outdoor event organisers in Australia.
Our event portfolio includes 16 Outdoor Living & Caravan Expos nationwide, Australasia's largest Equine event, EQUITANA Melbourne, and the delivery of annual Domestic Commemorative Services for the Department of Veterans Affairs.
Few other event organisers in Australia have the credibility and proven track record of delivering large-scale and successful outdoor events across various industry sectors.
More importantly, GTR Events is a company filled with like-minded individuals who live and breathe events.
GTR Events is driven by its people.
We offer a supportive and friendly culture where teamwork is valued.
We encourage interaction, socialising, and collective achievement across departments.
Our leadership team is committed to fostering an environment where staff can grow and develop professionally.
About the Role
As an Event Coordinator at GTR Events, you will oversee the planning and delivery of Outdoor Living & Caravan Expos across Australia.
You will manage a portfolio of upcoming events, working autonomously on all aspects of event management, including project coordination, supplier negotiations, council approvals, onsite operations, logistics, budget management, and post-event reporting.
Duties
Liaise with contractors and suppliers to scope, quote, and engage infrastructure and services for your event portfolio.
Manage onsite delivery of events, contributing to both your specific portfolio and wider company objectives.
Report progress and escalate issues during planning to management.
Participate in team development, innovation, and brainstorming sessions to contribute new ideas and processes.
As project lead, manage financial forecasts, report on performance, and provide feedback for future budgets.
Liaise with stakeholders and organize meetings as needed.
Develop and contribute to event documentation, including management, emergency, and risk plans.
Skills and Experience
ESSENTIAL
Event management experience, particularly in operational planning and delivery of outdoor major events.
Ability to handle multiple complex projects with effective prioritization and time management.
Ability to work independently and proactively within a dynamic team environment.
Strong stakeholder relationship skills with third-party operators.
Excellent communication skills across all management levels.
Ability to follow systems and processes diligently.
DESIRABLE
Relevant tertiary qualification.
Site tickets such as forklift, white card, first aid, MHV license, traffic control, etc.
Personal Attributes
A desire to learn and grow professionally.
Team-oriented with the ability to contribute positively to workplace culture.
Proactive attitude, comfortable leading or supporting projects as needed.
How to Apply
Applicants must submit a Cover Letter addressing the required skills and experience.
Only online applications will be considered, and shortlisted candidates will receive feedback.
For more information, contact Matt Hilton, CEO, via email: [emailprotected]
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