Administrative Document Specialist

1 week ago

Adelaide, South Australia beBeeDocumentControl Full time $88,000 - $124,960
Job Description

We are seeking an Administrative Document Specialist to join our Business Services group. The successful candidate will be responsible for leading the document and data control services that ensure project management records and management system documentation are integrated, accessible, timely, collected, and filed.

The role will have an administration component in contributing to the day-to-day activities, invoicing, and reporting. Key responsibilities include:

  • SUPPORTING THE ADMINISTRATION AND MAINTENANCE OF ELECTRONIC DOCUMENT MANAGEMENT ACROSS THE DOCUMENT MANAGEMENT SYSTEM;
  • PREPARING AND MAINTAINING PROCEDURES, PROCESSSES, DOCUMENTATION LOGS, TRANSMITTAL LOGS, DISTRIBUTES SUBMITTAL DATA, AND RECORD COPIES OF PROJECT DOCUMENTS IN ACONEX;
  • MAINTAINING THE PROJECT MASTER DOCUMENT REGISTER, DOCUMENT DISTRIBUTION MATRICES, AND IMPLEMENTING APPROVED SIGNATORY AUTHORITY COMPLIANCE FOR ISSUED DOCUMENTATION;
  • CONDUCTING AUDITS OF THE DOCUMENT MANAGEMENT SYSTEM AND RECORDS;
  • IMPLEMENTING EFFECTIVE DOCUMENT CONTROL PROCEDURES AND SERVICES FOR DESIGN, SHOP DRAWINGS AND APPROVAL PROCESS DOCUMENTATION DATA FLOW;
  • MANAGING THE CONTROL AND DISTRIBUTION OF ALL RELEVANT DOCUMENTATION FOR THE PROJECT;
Requirements

To be successful in this role, you will need:

  • STRONG VERBAL AND WRITTEN COMMUNICATION SKILLS;
  • A PROVEN ABILITY TO OPERATE A DOCUMENT CONTROL MANAGEMENT SYSTEM - ACONEX;
  • EXCELLENT TIME MANAGEMENT;
  • PROFICIENCY WITH MICROSOFT OFFICE SUITE;
  • KNOWLEDGE OF THE CONSTRUCTION INDUSTRY AND RELEVANT STANDARDS AND LEGISLATION IS HIGHLY DESIRABLE.
Benefits

We offer a collaborative and supportive work environment, where your professional growth and work-life balance are emphasised. You'll work within an innovative and vibrant workplace, while having the opportunity to develop a long-term, fulfilling career.

Culture and Values

We employ over 800 Australians and are committed to fostering a culture of excellence and enriching the employee experience. We welcome the interest of ex-service members, veterans and their families.

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