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Administrative Support Specialist

2 months ago

Sydney, New South Wales, Australia CBRE Full time

Job Summary:

We are seeking an experienced Administrative Support Specialist to join our team at CBRE. As an Administrative Support Specialist, you will provide high-level administrative and operational support to our Property Team.

Key Responsibilities:

  • Provide full administrative support and assistance to the Director, Portfolio Operations Manager, and the wider team as required.
  • Draft, review, and prepare correspondence, reports, presentations, and other documentation.
  • Prepare and format reports/meeting agendas, meeting minutes, and prepare for final distribution.
  • Prepare monthly expense reconciliations, maintain credit card transactions across the portfolio.
  • Organize meetings, client activities, and functions, and provide assistance with the organization of conferences, including identifying venues, organizing entertainment & travel arrangements.
  • Organize travel and accommodation for the team when required and maintain accurate travel expenditure records.
  • Assist with onboarding and offboarding of employees.
  • Maintain portfolio document management systems and ensure file management systems are kept up to date and filing is undertaken on a regular basis as required.

About You:

  • Expert level and experience of core Microsoft Packages – Office, Word, Excel, Outlook, PowerPoint.
  • Experience in Administration within a fast-paced office environment.
  • Excellent communication and customer service skills and the ability to interact with a broad range of stakeholders.
  • Attention to detail to ensure accurate data entry and reporting.
  • Strong organizational skills, the ability to problem-solve, and prioritize multiple tasks.
  • Ability to take initiatives and work with minimal supervision.

What We Offer:

  • Uncapped opportunities to develop your career within the property industry.
  • Structured career development to support you and explore your learning potential and career goals.
  • Parental leave which is industry-leading.
  • Form an integral part of an enormously successful team who outperform in the market year on year.
  • The opportunity to join a global brand with a growing national team.
  • We are proud to be certified as a Family Inclusive Workplace in Australia.