Administrative Manager

1 day ago

Darwin, Northern Territory, Australia beBeeAdministration Full time $70,000 - $95,000
Job Description

We are seeking a highly skilled and experienced Administrative Manager to join our team in Darwin, Australia. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our office.

Key Responsibilities:
  • Support staff to anticipate and meet their needs, opportunities, risks, and challenges.
  • Organise and coordinate administrative duties and office procedures, including document management, filing systems, and workflow processes.
  • Respond to internal and external communications (telephone, email, written) and delegate as needed.
  • Contribute to scoping, development, implementation, and evaluation of key organisational projects.
  • Plan and review office services, set priorities, and maintain high service delivery standards.
  • Oversee allocation of staff, office space, and equipment to maximise efficiency.
  • Coordinate and monitor staff rosters to ensure appropriate coverage.
  • Delegate tasks and track performance to support productivity and accountability.
  • Manage office records, documentation, and financial accounts accurately and securely.
  • Liaise with external professionals to coordinate activities and resolve issues.
  • Maintain and replenish office equipment and supplies.
  • Prioritise administrative workflows in line with organisational priorities.
  • Monitor and enforce compliance with occupational health and safety standards.
  • Ensure adherence to government legislation, policies, and procedures in all office operations.
  • Coordinate HR-related functions, including recruitment, promotions, training, payroll, performance management, and supervision of staff.
  • Assist Finance team with monthly reconciliation.
  • Assist department managers in formatting and producing relevant reports.
Selection Criteria:Essentials:
  • Extensive knowledge of administrative procedures and protocols.
  • Tertiary qualifications in business administration or equivalent.
  • Excellent knowledge and experience using computer applications, particularly MS Office.
  • Proven ability to implement organisational systems.
  • Well-developed written and oral communication skills.
  • Proven ability to manage an administration team.
  • Solid knowledge of manpower-based service business.
  • Ability to work within a QHSE framework and participate as a committee member to drive continuous improvement of the QHSE.
Desirable:
  • Understanding accounting processes.
  • Understanding Excel spreadsheets.
  • Tertiary qualifications in Accounting or equivalent.
  • Current Northern Territory Drivers Licence.
  • Currently working in a similar role.
  • Understanding of asset maintenance or construction industry is advantageous.

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