Office Administrator

3 weeks ago

Darwin, Northern Territory, Australia Right at Home Full time
Office Administrator (NT-Top End) {Palmerston}
  • As an Office Administrator's to ensure the smooth and efficient operation of an office environment.
  • Must be able to handle a variety of administrative tasks, including managing communication, coordinating schedules, maintaining records, and providing support to staff and management
General Office Operations:Managing Daily Operations:
  • Ensuring the office runs smoothly by managing supplies, equipment, and facilities.
  • Managing phone calls, emails, and mail correspondence
Coordinating Meetings and Events:
  • Scheduling meetings, booking conference rooms, and arranging travel.
Maintaining Records:
  • Organizing and maintaining files, records, and databases.
Purchasing and Inventory:
  • Managing office supplies and equipment, ensuring adequate stock levels.
Administrative Support:Providing Support to Staff:
  • Assisting employees with administrative tasks, such as preparing documents, scheduling appointments, and handling inquiries.
Supporting Executives:
  • Providing administrative support to senior management, including managing calendars and preparing presentations.
Assisting with Financial Tasks:
  • Handling petty cash, processing invoices, and assisting with budgeting.
  • Implementing and maintaining office policies and procedures.
Communication and Interpersonal Skills:
  • Effectively communicating with staff, clients, and vendors.
Customer Service:
  • Greeting visitors, answering phones, and providing a positive first impression of the organization.
Organizational Skills:
  • Managing multiple tasks, prioritizing work, and maintaining a tidy and efficient workspace.
Problem-Solving:
  • Identifying and resolving administrative issues.
QualificationsQualifications and Skills:Education:
  • A high school diploma is typically required, and a bachelor's degree in business administration or a related field is often preferred.
Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other office management software.
Experience:
  • Prior experience in an administrative or office support role is often required.
Personal Attributes:
  • Strong organizational, communication, and interpersonal skills are essential.
Language:
  • Able to speak and write English fluently
Typing Skills:
  • Able to type 45 to 75 words per minutes
  • Office Administrator plays a vital role in ensuring the smooth functioning of an office, supporting both staff and management in their daily tasks and contributing to the overall efficiency of the organization.
  • Ability to read, write, speak and understand English as needed for the job.
Required Documents
  • Federal Police Clearance Certificate
  • Ochre Card / Work with children Certificate
  • First Aid / CPR
  • Indemnity Insurance
  • Driver's License
  • NDIS Worker Screening Clearance
  • Proof of Education (Certificates, Diplomas, Degrees, Training)
  • Resume
  • Three References
Preferred SkillsPlease Email
  • Federal Police Clearance Certificate
  • Ochre Card / Work with children Certificate
  • First Aid / CPRNDIS Worker Screening Clearance
  • Proof of Education (Certificates, Diplomas, Degrees, Training)
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