Project Management Coordinator

1 week ago

Perth, Western Australia BG&E Full time

About BG&E

At BG&E, we are driven by a shared mission – we understand that exceptional engineering is fueled by curiosity, courage, and trust, forming the foundation for remarkable built environments.

Our dedicated team of 800 professionals across 14 locations in Australia, New Zealand, Singapore, the United Kingdom, and the Middle East is committed to designing and delivering engineering solutions for clients in various sectors, including Property, Transport, Ports and Marine, Water, Defence, Renewables, and Resources.

We collaborate closely with clients and stakeholders to challenge conventional thinking, set new standards in technical excellence, incorporate safety into our designs, and utilize mutually beneficial delivery models. BG&E's projects are influenced by evolving mobility needs, climate change impacts, emerging design trends, and lifecycle considerations.

As an employee-owned engineering consultancy with over fifty years of experience, our legacy and future are built on a steadfast commitment to delivering outstanding client experiences.

The Role

We are excited to offer an opportunity for a Project Coordinator to support our Civil team in Perth with the execution of multiple projects. We seek an individual who excels in problem-solving and thrives in a dynamic environment. In this diverse role, you will mentor and guide the project team to meet deadlines and ensure that all projects are executed to the highest standards, adhering to compliance protocols and processes. The position is a full-time permanent role based in our Perth CBD office.

Your Responsibilities:

  • Assist in the preparation of tenders, bids, and proposals for clients, including identifying response requirements, completing associated schedules, coordinating input from relevant disciplines, collating and customizing CVs, and sourcing pertinent project examples.
  • Proofread and format project documentation, including submissions, reports, letters, and other company materials.
  • Support the consolidation and upload of submission documents through various tender portals.
  • Maintain a database for tender portals and ensure all subscriptions are current.
  • Manage project documentation using QDMS, Teambinder, Aconex, and other software.
  • Oversee project compliance management throughout the project lifecycle from initiation to completion and closeout.
  • Coordinate and execute project management activities, including:
  • Risk Management – assist Project Managers in utilizing the Risk Management System, following up on outstanding approvals and action items.
  • Organize start-up meetings with key stakeholders, prepare meeting documents, and close out action items.
  • Establish and maintain Project Management Plans, ensuring adherence to frameworks and procedures.
  • Prepare subconsultant appointment letters and purchase orders.
  • Assist with project auditing.
  • Coordinate, attend, and prepare documentation for Civil Group team meetings.
  • Support Project Managers with various tasks such as scheduling meetings, preparing agendas, attending meetings, taking minutes, and managing time reporting and other administrative duties.
  • Assist with operational duties across other disciplines as needed.

About You

  • 3-5 years of proven experience as a project coordinator or in a similar capacity within a professional services environment (experience in engineering consultancy or contracting is advantageous).
  • Proficient in Microsoft Office Suite.
  • Demonstrated ability to produce quality work with a high level of accuracy with minimal supervision, working autonomously within a team to meet deadlines.
  • Excellent interpersonal, oral, and written communication skills, capable of engaging with various project areas.
  • Enjoy collaboration with diverse stakeholders and possess the ability to build rapport quickly.
  • Self-motivated with a high level of efficiency, exceptional attention to detail, and excellent time management skills to handle varying workloads.
  • Willingness to learn and adapt to new work practices, systems, and procedures.

Realising Your Career Aspirations (Life at BG&E)

  • Flexible working arrangements.
  • Health and wellbeing support through confidential internal initiatives and an independent Employee Assistance Programme provider.
  • Competitive remuneration and benefits, including parental leave.
  • On-the-job coaching to help you excel in corporate services, technical, and administrative roles.
  • Opportunities for learning and development.

Diversity and Inclusion

Equality is integral to BG&E's ethos – it begins with our values and permeates our culture, fostering an inclusive workplace. We value individuality and encourage our employees and potential candidates to bring their authentic selves to work. BG&E is an Equal Opportunity Employer, welcoming applications from all candidates. We particularly encourage applications from Aboriginal and Torres Strait Islander peoples, as we strive to contribute to reconciliation and 'Closing the Gap' with the traditional First Peoples of our nation.

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