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Project Management Coordinator

2 months ago

Perth, Western Australia BG&E Full time

About BG&E

At BG&E, we are driven by a shared mission – we understand that exceptional engineering requires curiosity, courage, and trust, which are essential for crafting remarkable built environments.

Our team of 800 professionals, spread across 14 locations in Australia, New Zealand, Singapore, the United Kingdom, and the Middle East, designs and implements engineering solutions for clients in various sectors including Property, Transport, Ports and Marine, Water, Defence, Renewables, and Resources.

We collaborate closely with clients and stakeholders to challenge traditional thinking, set new standards in technical excellence, incorporate safety into our designs, and utilize mutually beneficial delivery models. Our projects are influenced by evolving mobility needs, climate change impacts, emerging design trends, and lifecycle considerations.

As an employee-owned engineering consultancy with over fifty years of experience, BG&E is committed to delivering premium client experiences, which are the foundation of our legacy and future.

The Role

We are seeking a skilled Project Coordinator to support our Civil team in Perth with the execution of multiple projects. The ideal candidate will be a proactive problem solver who thrives in a dynamic environment. In this diverse role, you will mentor and guide the project team to meet deadlines and ensure that all projects are completed to the highest standards, adhering to compliance protocols and processes. This is a full-time permanent position based in our Perth CBD office.

Your Responsibilities:

  • Assist in the preparation of tenders, bids, and proposals for clients, including identifying response requirements, completing associated schedules, coordinating input from relevant disciplines, compiling and customizing CVs, and sourcing pertinent project examples.
  • Proofread and format project documentation, including submissions, reports, letters, and other company materials.
  • Support the consolidation and upload of submission documents through various tender portals.
  • Maintain the database for tender portals and ensure that all subscriptions are up to date.
  • Manage project documentation using QDMS, Teambinder, Aconex, and other software.
  • Oversee project compliance management throughout the project lifecycle from initiation to completion and closeout.
  • Coordinate and execute project management activities, including:
    • Risk Management – assisting Project Managers in utilizing the Risk Management System and following up on outstanding approvals and action items.
    • Start-up meetings – scheduling meetings with key stakeholders, preparing meeting documents, and closing out action items.
    • Project Management Plans – establishing and maintaining adherence to frameworks and procedures.
    • Preparation of subconsultant appointment letters and purchase orders.
    • Assist with project auditing.
    • Coordinate, attend, and prepare documentation for Civil Group team meetings.
    • Support Project Managers with various tasks such as meeting scheduling, agenda preparation, minute-taking, time reporting, and other administrative duties.
    • Assist with other operational duties across different disciplines as required.

About You:

  • 3-5 years of demonstrated experience as a project coordinator or in a similar role within a professional services environment, preferably in engineering consultancy or contracting.
  • Proficient in Microsoft Office Suite.
  • Ability to deliver high-quality work with precision under minimal supervision and work autonomously within a team to meet deadlines.
  • Strong interpersonal, oral, and written communication skills, with the ability to engage and collaborate with various project areas.
  • Enjoy working collaboratively with stakeholders and possess the ability to build rapport quickly.
  • Self-motivated with a high level of efficiency, exceptional attention to detail, and excellent time management skills to handle varying workloads.
  • Willingness to learn and adapt to new work practices, systems, and procedures.

Realising Your Career Aspirations (Life at BG&E)

  • Flexible working arrangements.
  • Health and wellbeing support through confidential internal initiatives and an independent Employee Assistance Programme provider.
  • Competitive remuneration and benefits, including parental leave.
  • On-the-job coaching to help you excel in corporate services, technical, and administrative roles.
  • Opportunities for learning and development.

Diversity and Inclusion

Equality is embedded in BG&E's culture, starting with our values and extending throughout our workplace. We value individuality and encourage our employees and potential candidates to bring their authentic selves to work. BG&E is an Equal Opportunity Employer and welcomes applications from all candidates, particularly from Aboriginal and Torres Strait Islander peoples, as we strive to contribute to reconciliation and 'Closing the Gap' with the traditional First Peoples of our nation.