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Administrative Support Officer

1 month ago

East Gippsland, Australia GBS Recruitment Full time
Job Description

We are seeking an experienced Administrative Support Officer to join our team at GBS Recruitment. The successful candidate will provide administrative support and reception duties to a team of lawyers and administrative staff within our office.

Key Responsibilities:

  • Perform legal administrative tasks such as audio typing, data entry, file management, and client coordination.
  • Receive client inquiries in-office or at court and refer them to specialists as needed.
  • Provide information and referrals to clients and legal practitioners about services.
  • Update and maintain the case management system, ensuring compliance with policies and standards.
  • Manage client appointments, including video conferencing and telephone bookings.
  • Assist in improving work practices and the day-to-day management of the office, including training new staff.
  • Perform financial administration tasks such as processing invoices and handling cash.

Requirements:

  • Strong organizational and time management skills.
  • Ability to provide client-focused services in a sensitive environment.
  • Excellent interpersonal communication skills, particularly with disadvantaged groups.
  • Problem-solving and decision-making abilities.
  • Proficiency in Microsoft Office and word processing tools.
  • Team-oriented with a collaborative approach.

Qualifications and Experience:

  • Experience in administrative and/or reception support (ideally in a legal environment).
  • Knowledge of legal procedures and systems is highly desirable.

How to Apply:

Please submit your application via the GBS Recruitment website (www.gbsrecruitment.com.au), Job #893941, including a cover letter outlining your experience.

Visa holders will also be required to provide evidence of their Rights to Work in Australia to be considered for these positions. Please note sponsorship is not available for these roles.