Administrative Project Coordinator

3 days ago

Melbourne, Victoria, Australia beBeeDetailoriented Full time $60,000 - $90,000
Project Coordination Specialist

The Colliers Engineering and Design team is seeking a highly organized and detail-oriented Project Coordinator to join our Melbourne office. As a key member of our team, you will be responsible for coordinating administrative functions to support Principal Engineers and Project Managers in delivering projects successfully.

  • Liaise with clients, authorities, contractors, and team members to understand project scope and assist Project Managers with administrative tasks.
  • Support the team with contract administration, progress claim review, general correspondence, extension of time requests, costs to complete, variation processing, and scheduling inspections.
  • Take meeting minutes and records, finalizing and circulating them to attendees.

Essential Skills and Qualifications:

  • Quick learner, problem solver, and determined follow-up with high attention to detail and ability to work as part of a team.
  • Effective management of priorities and ability to work on multiple projects simultaneously.
  • Good situational awareness and ability to quickly recall project status and task progress without constant reference to notes.
  • Ability to interpret and communicate basic technical information to clients, contractors, and internal/external team members.

Why Work With Us:

We value enterprising individuals who are passionate, take personal responsibility, and do what's right for our clients, people, and communities. Our collaborative culture empowers experts to become specialists, providing long-term structure and platforms for success. We foster an inclusive environment where everyone feels respected and comfortable bringing their authentic selves to work.

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