Administrative Assistant to the CEO

2 weeks ago

Melbourne, Victoria, Australia beBeeSupport Full time $70,000 - $90,000
Job Title: Support Assistant to the CEO

This is a unique opportunity for a highly skilled and organized individual to join our team as a support assistant to the CEO. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day running of our organization.

The successful candidate will be responsible for managing the calendar, appointments, and daily requests of the CEO, as well as herding internal and external stakeholders in the execution of media opportunities. You will also fact-check, edit, and communicate information for content distribution, compile and submit business awards, prepare reporting to highlight PR efforts, book travel arrangements, research service providers for various projects, maintain an organized office, greet clients, direct them to meeting rooms, provide refreshments, answer the main reception line, and ensure the office closes properly.

You will work closely with the growth team to support the development of our digital marketing agency. Your responsibilities will include:

  • Managing the CEO's calendar and making travel arrangements
  • Coordinating meetings and events
  • Preparing reports and presentations
  • Fact-checking and editing content
  • Researching service providers

We are looking for someone who is highly organized, has excellent communication skills, and can work effectively in a fast-paced environment. If you have a passion for administration and are looking for a challenging and rewarding role, please apply today

Qualifications:
- At least one year of experience in a similar role
- Office management experience
- Accounts Receivable experience is a plus
- Ability to juggle competing priorities and maintain confidentiality
- Outstanding phone manner and interpersonal skills
- Excellent administration, organization, and multitasking skills
- Fast learner with initiative and proactive problem-solving skills
- Strong stakeholder management at all levels and event planning abilities
- Excellent research skills and a company-first mentality

Benefits:
- Extensive training and full support
- Generous salary
- Insane events and company trips
- Extra leave on your birthday
- Accessible headquarters

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