Office Manager and Executive Assistant

6 days ago

Brisbane, Queensland, Australia Wenco International Mining Systems Full time
{"Key Responsibilities": "

As the Office Manager and Executive Assistant, you will be responsible for providing administrative support to the Executive team, including managing calendars, coordinating travel arrangements, and handling correspondence. You will also be responsible for managing the front office, including greeting staff and visitors, answering the phone, and providing general administrative support to all departments.

Additionally, you will be responsible for coordinating outgoing courier shipments and distribution of incoming mail and packages, managing the Company's cell phone plan, and maintaining and ordering office supplies. You will also be responsible for ensuring proper functioning and maintenance of photocopiers and printers, and ensuring meeting rooms and kitchens are clean and tidy daily.

You will also assist the Human Resources department with various activities, including onboarding of new hires and first day orientation, being an active member of Wenco's Joint Health & Safety Committee & Social Committee, and arranging employee virtual wellness events.

"}, {"Requirements": "

To be successful in this role, you will need to have 3+ years of experience in an Executive Assistant role supporting senior executives or progressive administrative experience of 5+ years. You will also need to have experience in event planning and coordinating, and strong knowledge of Microsoft Office applications (Excel, Word, PowerPoint). You will also need to have strong organizational skills, detail oriented, reliable, and ability to manage multiple executive members' schedules.

You will also need to have excellent communication skills, including the ability to write clear, formal business communications, and excellent interpersonal skills. You will also need to have strong time management skills, strong ability to multi-task, and prioritize, and strong problem-solving skills with an ability to think outside of the box and be resourceful.

"}, {"Nice to Have": "

Occupational First Aid Level 1 Certification is a nice to have for this role.

"}

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