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Business Operations Coordinator

1 month ago

Sydney, New South Wales, Australia MinterEllison Full time

MinterEllison is one of Australia's largest law firms with nearly 200 years of business history. Our legal and consulting expertise have made us a household name.

We're known for our inclusive and authentic character, creating sustainable value for clients, people and communities. This means providing excellence to clients, nurturing our employees and giving back to the communities we live and work in.

Our purpose is to excel at everything we do. We value excellence, curiosity and collaboration, relying on our responsive commercial approach to deliver results. Our clients include government departments, private companies, small businesses and large enterprises in Australia and overseas.

As a valued member of our team, you'll also enjoy a wide range of benefits including flexible working options, social financial and health benefits, free gym membership and more. All this, with no minimum tenure required.

We welcome applications from people of all ages, abilities, cultural backgrounds, genders, LGBTQ+ individuals and those with carer responsibilities. Aboriginal and Torres Strait Islander people are particularly encouraged to apply.

This exciting opportunity exists for a Legal Executive Assistant to join our Sydney-based Projects, Infrastructure and Construction team. The role is permanent and full-time, providing high-quality administrative support to enable the team to deliver market-leading legal and consulting services.

You will be responsible for:

  • Proactive diary and email management
  • Document production and amendments
  • Liaising with clients and stakeholders to foster relationships and maintain client databases
  • Monthly client billing and reporting
  • Assisting with general financial hygiene, including timesheet entries, debt collections and voucher requests
  • Arranging general and trust account receipting and disbursing of funds
  • File management, including matter opening and closing, electronic and physical filing
  • Travel arrangements and meeting coordination
  • Reconciling corporate expenses

To succeed in this role, you will require experience in a similar position, possessing excellent prioritisation and organisational skills, high levels of accuracy and attention to detail, strong communication skills and proficiency in MS Office applications.