Executive Events Coordinator

2 days ago

Belconnen, ACT, Australia beBeeEvent Full time $120,000 - $140,000
Event Strategy and Execution Specialist

We are seeking a high-performing Event Strategy and Execution Specialist to join our events team.

The successful candidate will deliver comprehensive event strategy, planning, and execution services for large-scale initiatives that engage and inspire national audiences.

Key Responsibilities
  • Lead end-to-end delivery of high-profile events including conferences, summits, and regional tours
  • Develop event strategies aligned with client objectives and provide senior advisory services on planning and delivery approaches
  • Manage complex event portfolios with accountability for timelines, budgets, and quality
  • Coordinate logistics including venues, travel, equipment, and on-site management
  • Implement project management frameworks, risk mitigation, and deliver post-event analysis
  • Build partnerships with external vendors and service providers
  • Manage senior client relationships and coordinate across internal teams and contractors
  • Facilitate stakeholder consultation across diverse audiences and senior executives
  • Develop and monitor event budgets from small gatherings to large national conferences
  • Navigate government procurement processes and provide detailed financial reporting
Requirements
  • Minimum 5+ years of senior-level event management experience, with demonstrated success in delivering complex, multi-stakeholder events
  • Proven track record working with government agencies or similar large-scale organisations
  • Strong commercial acumen with experience managing substantial event budgets
  • Advanced project management skills and demonstrated experience in stakeholder management at executive level
  • Willingness to travel interstate
  • Exceptional communication and presentation skills suitable for senior executive audiences
  • Strategic thinking capability with strong analytical and problem-solving skills
  • Ability to work autonomously while maintaining regular client communication
  • Flexibility to adapt to changing client priorities and urgent requirements
  • Due to the nature of this work you MUST be an Australian Citizen with an active AGSVA Security clearance
  • Desirable: Experience in a Defence environment
Benefits

This role offers the opportunity to work on high-profile events and develop strategic thinking and leadership skills. The position requires strong commercial acumen, project management skills, and excellent communication and presentation skills.

Others

The ideal candidate will have a proven track record of delivering complex events and possess advanced project management skills. They will also have exceptional communication and presentation skills suitable for senior executive audiences.

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