Executive Support Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeSupport Full time $110,000 - $120,000
Key Role: Executive Support Specialist

We are seeking a highly skilled and proactive support specialist to provide comprehensive assistance to our senior leadership team in Sydney. This is a 12-month parental leave cover opportunity within the Data and AI division.

The successful candidate will be responsible for managing diaries and calendars, prioritizing tasks, and preparing briefing materials and reports. They will also handle operational coordination by organizing leadership meetings, offsites, and events across regions, including managing logistics and agendas.

A key aspect of the role involves stakeholder management, where you will act as a liaison between the executive, internal teams, external partners, and senior stakeholders globally. This includes drafting and proofreading communications, as well as managing internal tools and platforms to enhance collaboration and streamline communication.

You will coordinate complex international travel itineraries and provide meeting support by attending leadership team meetings and offsites, taking minutes when required. Beyond these responsibilities, you will assist the Leadership Team with any ad-hoc requests and team administrative tasks, ensuring smooth operations and effective support across the board.

Requirements:
  • 5+ years' of experience in a similar role, preferably in the banking and finance industry
  • A proactive approach, working autonomously with exceptional organisation skills and the ability to prioritise
  • Ability to work well under time pressure and escalate as appropriate to the senior leadership team in a solutions-based manner
  • Outstanding stakeholder management with the ability to liaise, interact and communicate effectively with stakeholders at an executive level and build rapport with their respective teams

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