Workshop Operations Coordinator

24 hours ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $56,000 - $76,000
Administrative Support Specialist

We are seeking a highly organised and detail-oriented individual to join our Asset Management team for a 3-month maternity cover role.

  • Generating purchase requisitions and issuing approved purchase orders
  • Ordering parts, uniforms, supplies, and stationery for workshop operations
  • End-of-month fuel reconciliation (shared responsibility across the team)
  • Supporting payroll processes and resolving pay-related queries
  • Maintaining and updating mechanics' registers (licences, training, compliance, etc.)
  • Preparing KPI scorecards, stocktake, and audit documentation (ISO, BOAS, Clean Fleet)
  • Coordinating inspections, training sessions, and compliance activities (e.g. Fire Warden, First Aid)
  • Assisting with event management and coordination for workshops and staff functions
  • Supporting the preparation, communication, and maintenance of rosters
  • Filing and maintaining workshop records
  • Carrying boxes and equipment (up to 15 kg) as required
About You
  • You will bring proven administrative experience along with:
  • Sound understanding of procurement processes for materials and services
  • Familiarity with automotive workshops and/or the bus industry
  • Strong analytical and problem-solving abilities
  • Excellent written and verbal communication skills
  • The ability to plan, prioritise, and execute tasks under time pressures
  • Experience with ERP systems such as Microsoft AX or SAP (highly desirable)
  • Flexibility to travel between depots across the Central Coast and Hunter regions
  • Ability to safely lift and carry items up to 15 kg when required
  • Willingness to assist across a variety of workshop, compliance, and operational tasks
Why this Role is Important
  • Play a key role in keeping essential services moving across NSW
  • Gain exposure across multiple depots and workshop operations
  • Opportunities for training, professional growth, and development

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