HR Training Administrator

1 week ago

Melbourne, Victoria, Australia beBeeTraining Full time $60,000 - $75,000
About the Role

The Inclusion and Training Coordinator will provide operational support to deliver effective HR services on a major infrastructure project.

This role is responsible for ensuring smooth employee onboarding, effective training administration, and seamless coordination of various project programs as well as involvement in activities including employee relations; performance; training and development; project coordination and onboarding.

Key Responsibilities
  • Support the onboarding of all staff into our Learning Management System (LMS)
  • Manage the training needs analysis (TNA) for the project
  • Oversight of the management of training and competency data
  • Maintaining employees' training records on our LMS
  • Act as the subject matter expert on SWC systems offering guidance and support to colleagues
  • Manage the accurate upkeep of employee training records and employee information whilst maintaining confidentiality and sensitivity
  • Establish project training calendars, coordinate training locations and session times
  • Report on training and development outcomes
  • Working closely with Superintendents/Safety to schedule and manage safety training competency requirements
  • Oversight of the booking of site familiarisations in our LMS
  • Review trends for project wide training requirements post Performance Development Review (PDR)
  • Structured development training programs and initiatives- responsible for managing this including finding providers, booking training
  • Support the People team with initiatives and programs (Women in EHBA, R&R, yarning circle, NAWIC)
  • Maintain accurate records of employee qualifications, ensuring compliance with project and industry standards
  • Monitor and follow up on expiring qualifications to ensure continuity
  • Attend monthly meetings with skills and workforce development representatives
  • Provide assistance in the implementation of the onboarding process and platforms
  • Support new employees as directed during their onboarding, which may include coordinating inductions
  • Establish good working relationships with the project team including colleagues
  • Use appropriate systems and software to store and maintain employees personal records
Requirements
  • Certificate II, III or IV in Business Administration
  • Certificate IV in Training and Assessment
  • Demonstrated previous experience in a safety/training administration role
  • Knowledge of human resource practices and procedures
  • Proficient computer skills and knowledge of Microsoft Office Suite
  • A general understanding of technology associated with employee records management
  • Ability to build and develop good working relationships
  • Strong organisational skills with ability to prioritise and manage multiple tasks effectively
  • Excellent written and verbal communication skills
  • High level of attention to detail and accuracy
  • Demonstrated ability to manage sensitive and confidential information professionally
  • Current Drivers Licence

Note: All relevant licenses, certifications and clearances will be discussed at interview stage. This position requires an unrestricted drivers license.

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