Executive Assistant to Director General

4 weeks ago

Canberra, ACT, Australia APS Full time

About the Role

The APS 4 Executive Assistant will be required to deliver high-level executive support to the Director General Integrated Air and Missile Defence in an exciting fast-paced environment.

Key Responsibilities

  • Perform 'front of office' support functions, including greeting visitors, receiving and responding to enquiries, with a sound knowledge of managing schedules, coordinating meetings, forecasting calendar requirements and handling multiple tasks efficiently
  • Identify time conflicts and the ability to present a solution
  • Effectively build and sustain relationships in order to work collaboratively within the work area and other areas of Defence
  • Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries
  • Display initiative and apply sound judgment in providing executive and administrative assistance
  • Arrange, coordinate and reconcile all aspects of domestic and international travel in line with Defence Travel Policy
  • Maintain records management systems in line with Defence policies and procedures.

About Our Team

The team consists of the Director-General, a 1* Officer and the Staff Officer. The relationship between the DG, the EA and the SO is pivotal for Branch success. The EA supports the DG by managing schedules, meetings, travel and overall time management, enabling the DG to focus on strategic priorities. Meanwhile, the SO plays a crucial role in bridging the gap between the DG's direction and day-to-day taskings. Together, they form a cohesive and balanced executive team. This approach fosters an environment of trust and collaboration.

Our Ideal Candidate

The successful candidate will possess a unique blend of skills and attributes essential for effective support to the DG. They will excel in organisational skills, managing schedules and have strong verbal and written communication abilities. Discretion and trustworthiness are paramount, as they will often handle sensitive information. A proactive attitude is required to anticipate the Branch needs and take initiative, while adaptability ensures they can adjust to changing priorities. The successful candidate will be proficient with Microsoft office, adobe and Defence used tasking tools to enhance efficiency, and strong interpersonal skills to foster positive relationships.

  • Executive Assistant to Director General

    4 weeks ago

    Canberra, ACT, Australia APS Full time

    About the RoleThe APS 4 Executive Assistant will provide high-level executive support to the Director General Integrated Air and Missile Defence in a fast-paced environment. The successful candidate will possess a unique blend of skills and attributes essential for effective support to the DG.Key ResponsibilitiesPerform 'front of office' support functions,...

  • Executive Operations Director

    6 days ago

    Canberra, ACT, Australia Grupo Mantra Full time

    Are you a visionary leader seeking to elevate your career in the hospitality industry?About Grupo MantraGrupo Mantra, a prominent hotel chain, is looking for an exceptional Executive Operations Director to lead its Mantra Parramatta property.Salary and BenefitsWe offer a competitive base salary of $150,000 per annum, plus superannuation and performance-based...

  • Executive Assistant to the Deputy IGADF and Assistant Secretary

    4 weeks ago

    Canberra, ACT, Australia APS Full time

    About the RoleThe Office of the Inspector-General of the Australian Defence Force (IGADF) is seeking a highly capable and driven individual to fill the position of Executive Assistant to the Deputy IGADF and Assistant Secretary. As the primary point of contact for all business activities undertaken by the Deputy IGADF and AS, strong customer service and...

  • Executive Leader

    2 weeks ago

    Canberra, ACT, Australia Australian Capital Territory Full time

    Company OverviewTransport Canberra and City Services are seeking an experienced leader to fill the position of Chief Operating Officer (COO) from December 2024 for a period of ten months with a possibility of extension. This vacancy is to cover a period of maternity leave.SalaryThe position attracts a remuneration package ranging from $344,954 to $358,775...

  • Strategic Executive Leader

    1 week ago

    Canberra, ACT, Australia Transport Canberra And City Services Full time

    Job DescriptionTransport Canberra and City Services are seeking an experienced leader to fill the position of Chief Operating Officer (COO) from December 2024 for a period of ten months with a possibility of extension. This is a maternity leave cover role.The COO will report directly to the Director-General TCCS, serving as a key member of the TCCS Executive...

  • Executive Support Specialist

    3 weeks ago

    Canberra, ACT, Australia APS Full time

    {"About the Role": "As an APS 4 Executive Assistant, you will provide high-level support to the Director General Integrated Air and Missile Defence. You will be part of a dynamic team that works collaboratively to achieve strategic priorities." ,"Key Responsibilities": "Executive Support - Provide administrative and organisational support to the Director...

  • Senior Executive Director of Operations

    2 weeks ago

    Canberra, ACT, Australia Australian Capital Territory Full time

    **About Transport Canberra And City Services**We are seeking an experienced leader to fill the position of Chief Operating Officer (COO) for a period of ten months with a possibility of extension. This vacancy is to cover a period of maternity leave.The COO will be a key member of the TCCS Executive Board and contribute to the strategic direction and...

  • Medical Director for General Medicine

    3 weeks ago

    Canberra, ACT, Australia ACT Government Full time

    About the Role:The ACT Government is seeking a highly skilled and experienced Medical Director for General Medicine to lead our team at North Canberra Hospital. As a Medical Director, you will be responsible for providing clinical care and leadership within the general medicine department.Key Responsibilities:Providing high-quality patient care and...

  • Executive Assistant

    2 weeks ago

    Canberra, ACT, Australia Department of Industry, Science and Resources Full time

    About the opportunityThe Department of Industry, Science and Resources is seeking a highly skilled and motivated Executive Assistant to provide high-level administrative support to our Senior Executive Service (SES) officers and their division and/or branch.As an Executive Assistant, you will be responsible for managing the diary of the Executive, or...

  • Executive Director

    4 days ago

    Canberra, ACT, Australia Department of Home Affairs Full time

    About Our OpportunityThis position plays a critical role in driving the strategic direction of the Department of Home Affairs. As an Executive Director - Strategic Policy, you will be responsible for leading the development of high-level policy initiatives that shape the department's priorities and objectives.Company OverviewThe Department of Home Affairs is...

  • Assistant Director Workplace Relations

    4 weeks ago

    Canberra, ACT, Australia face2face Recruitment Full time

    Job Opportunities at Face2face RecruitmentWe are currently hiring for several key positions with one of our federal government clients.Please apply and put forward your expression of interest for the following roles:Workplace RelationsEL1 Assistant Director Workplace Relations (IR skills highly desired) – Competitive EL1 ratesAPS6 Senior HR Policy Officers...

  • Executive Director for National and State Libraries Australasia

    1 month ago

    Canberra, ACT, Australia Digital Preservation Coalition Full time

    Executive Director Opportunity at National and State Libraries AustralasiaWe are seeking a highly skilled and experienced Executive Director to lead the implementation of our strategic and operational plans.The successful candidate will oversee a comprehensive program of work in collaboration with our member libraries, including major projects, policy...

  • Executive Director for Grant Program Management

    6 days ago

    Canberra, ACT, Australia First People Recruitment Solutions Full time

    Job OverviewWe are seeking an experienced Executive Director to lead our grant program management team. This role will involve designing and establishing closed grant processes, liaising with stakeholders, and drafting key documents.

  • Executive Director of Regional Operations

    3 days ago

    Canberra, ACT, Australia Stantec Full time

    Executive Director of Regional Operations At Stantec, we are seeking an experienced Executive Director of Regional Operations to lead our business operations in the Canberra region.The ideal candidate will have a proven track record of successfully managing teams, driving financial growth, and delivering high-quality projects.We offer a competitive salary of...

  • Executive Support Professional

    3 days ago

    Canberra, ACT, Australia Easy Authoring Full time

    Job Description:The role of Executive Assistant is an exciting opportunity to join Easy Authoring as part of our team.About the Role:This position requires a highly skilled and experienced administrative professional to provide exceptional support to the Project Director and Deputy Project Director.Key Responsibilities:Manage incoming and outgoing...

  • Executive Director Defence and Industry

    1 month ago

    Canberra, ACT, Australia Defence SA Full time

    About the RoleWe are seeking an experienced and strategic leader to join our team as the Executive Director Defence and Industry. This is a key role that will provide executive and strategic leadership to identify and develop sustainable defence sector business initiatives to increase the Defence sector in South Australia.Key ResponsibilitiesLeading and...

  • Human Resources Director

    3 weeks ago

    Canberra, ACT, Australia ACT Government Full time

    Job SummaryMPC Human Resources is seeking a highly skilled Assistant Director, Human Resources to join their team within the Chief Operating Office. As a key member of the Senior Executive Leadership Team, this role will provide strategic and operational HR advice and support to the Directorate, driving the development and delivery of MPC HR policies and...

  • Executive Director

    1 month ago

    Canberra, ACT, Australia SHK Asia Pacific Full time

    About the RoleWe are seeking an accomplished Executive Director to lead our vital consumer trust and protection regulator. As a future-shaping role, you will be responsible for developing and implementing our strategic direction, ensuring the organisation remains responsive to changes in the advertising industry and regulatory environment.Key...

  • Warfare Products Director

    4 weeks ago

    Canberra, ACT, Australia Australian Government Department of Defence Full time

    The RoleThe Warfare Products Director is accountable for the development, implementation and ongoing management of product management strategies to achieve optimal use of Defence resources and assets through balancing cost, opportunities and risks for intended realisation of Warfare Systems effects on Naval assets and sites.The Warfare Products Director will...

  • Executive Assistant

    3 weeks ago

    Canberra, ACT, Australia Onpoint 365 Full time

    Job SummaryAn Executive Assistant is sought to provide high-level administrative support to the team at Onpoint 365. The successful candidate will possess excellent organizational skills, a keen attention to detail, and the ability to work independently.Key Responsibilities:Diary management and correspondenceAnswering phones and managing emailsTravel...