Office Coordinator

4 days ago

Darwin, Northern Territory, Australia beBeeAdministration Full time

We are seeking an organised and energetic individual to assist our team in delivering professional administration and project support.

The successful candidate will have a proven track record of working in an administration role, with experience in managing day-to-day tasks, coordinating events, and maintaining accurate financial records.

This is an excellent opportunity for someone who is looking for a part-time position that offers a dynamic and supportive work environment.

The key responsibilities of this role include:

  • Managing the daily running of the office, including mail, deliveries, and supplies
  • Assisting in coordinating events and activities for the office, including client meetings and industry events
  • Coordinating vehicle and equipment maintenance/management
  • Financial management, including POs, service invoice payments, credit card payments and reconciliation, expense claims, client invoicing, and project assistance
  • Assisting with office health and safety management, including visitor sign-in, office safety checks, maintaining safety equipment, and reporting within the QSR system
  • Assisting project managers in drafting proposals and tenders, including compiling, reviewing, formatting, and submission of documents
  • Assistance with deliverables, including MS Word formatting, collation of information, scanning, and binding
  • Managing travel and accommodation arrangements for staff and assisting with staff expense claims

The ideal candidate will have a minimum of two years' experience in an administration role and possess excellent organisational skills, a positive attitude, and intermediate to advanced knowledge of MS Office applications. They will also have exceptional communication skills and be able to work effectively in a team environment.

We offer a unique culture where we work together to collaborate on projects and achieve excellent results for our clients. We recognise that every person is different and cater for all through our benefits package. If you are passionate about administration and are looking for a new challenge, please apply for this exciting opportunity.

Please note that interviews are conducted with gender-diverse interview panels to the best of our ability. When applying, please inform us of your preferred pronouns and any reasonable adjustments you may need during the interview process.

Key Skills and Qualifications:

  • Excellent organisational skills and multitasking abilities
  • A positive attitude with an energetic approach to a variety of tasks
  • Intermediate to advanced knowledge of Word, Outlook, PowerPoint, and Excel
  • Exceptional communication skills (written and verbal)
  • Proven experience in administration for medium-large organisations

Benefits:

  • A collaborative and dynamic work environment
  • A comprehensive list of benefits can be found here

Next Steps:

  • We make hiring decisions based on your experience, skills, and passion
  • We are an equal opportunities employer who values diversity in our environment and communities

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