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Administrative Assistant – VET

2 months ago

Fairfield, Australia Melbourne Polytechnic Full time
About the Role

Melbourne Polytechnic is seeking a highly skilled and experienced Administrative Assistant to join our Directorate's administration team. As a key member of our team, you will provide high-level administrative support to both Vocational Education and Higher Education programs.

Key Responsibilities
  • Provide proficient use of software e.g. Outlook, MS Word, MS Excel, SharePoint, CELCAT and Student Management System (STRATA) and support in the setting up of the Markbook functionality, working with Program Leads to ensure the accuracy of Markbook entries.
  • Support Project area in monitoring of outstanding results, unresolved attendance and training plans, working with departments in rectification procedures and implementing Course Standards.
  • Assist the programs in academic administration such as the management of assessment procedures, flexible learning, and day-to-day student administration.
  • Assist with the administration of accreditation/renewal of accreditation process of courses as instructed by the Directorate Administrator.
Requirements
  • A current Working With Children Check (Employee).
  • Appropriate experience in administrative support roles preferably in a education setting.
  • Demonstrated high-level administrative and organisational skills including skills in document presentation, drafting and formatting, producing excel spreadsheets, database maintenance, filing and administrative systems maintenance and high-level literacy of the Microsoft Office suite.
  • Demonstrated experience in or ability to undertake administrative support of internal and external accreditation processes in both Vocational education.
  • Excellent written, oral and interpersonal communication skills and a demonstrated ability, commitment and attitude to effective communication and liaison with internal and external stakeholders.
  • Demonstrated advanced organisational and problem-solving skills, the ability to be proactive, successfully arrange priorities, meet deadlines, continually improve operational strategies and be self-motivated and flexible in responding to changing work priorities.
  • Demonstrated ability to work effectively both independently and as part of a team.
  • Ability to use tact, diplomacy and capacity to maintain confidentiality.
  • Demonstrated knowledge of and commitment to Occupational Health and Safety, Anti-Discrimination, Quality Assurance and Continuous Improvement principles.
How to Apply

Please submit the following documents for your application to be considered:

  • Current CV
  • Cover Letter (Please ensure that you address the Key Selection Criteria outlined in the position description)

For further information on the role, please contact the hiring manager Danielle De Lorenzi via email: or via phone:

Please note, applications received via email will not be considered - you must apply via the website.

Candidates must hold a valid Employee Working with Children Check (WWCC). A lodgement receipt is not a valid alternative; the approval email with the lodgement of a WWCC card number can be accepted.

A National Police Check is required for the successful applicant.

We will be shortlisting immediately. Don't delay, apply today

Recruitment Agencies

Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

Diversity and Inclusion

Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm.

We promote a workplace that actively seeks to include, welcome and value unique contributions of all people. This means we encourage Aboriginal and Torres Strait Islander peoples, people with disabilities, people who are LGBTIQ+ and people from culturally diverse backgrounds to apply for this job, with age being no barrier.