Administrative Support Officer to Senior Executive

2 weeks ago

Perth, Western Australia Michael Page Full time
Job Description

Role Summary

This is an exciting opportunity to join our client as an Executive Assistant to our Managing Director. You will be responsible for providing high-level administrative support to our MD, ensuring the smooth operation of the office and contributing to the success of our team.

Key Responsibilities

  • Manage the MD's calendar, coordinating internal and external meetings, including board meetings, investor relations, and high-profile events
  • Arrange travel logistics for domestic and international travel, ensuring seamless execution and timely arrival
  • Manage all forms of communication for the MD, including emails, phone calls, and correspondence
  • Organise and support board meetings, including preparation of agendas, minutes, and board packs, catering, and refreshments
  • Track and follow up on key action items from meetings, ensuring timely completion and resolution
  • Build strong relationships with Board members and external stakeholders, fostering a collaborative and supportive environment
  • Maintain the ASX announcements email list and update the company website, ensuring accurate and timely information
  • Prepare AGM, announcements, and presentations, showcasing our company's achievements and progress
  • Coordinate investor roadshows twice a year, engaging with investors and promoting our company's vision
  • Oversee office management, ensuring a productive and efficient working environment
  • Perform other ad-hoc administration duties as required, demonstrating flexibility and adaptability

Requirements

  • Experience as an Executive Assistant supporting senior management within a corporate office is essential
  • Experience working in an ASX listed company is preferred
  • Strong time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
  • Strong communication skills, with excellent verbal and written communication skills
  • Alignment on company values, with a strong understanding of our company culture and values
  • Strong relationship building skills, with the ability to build and maintain strong relationships with stakeholders
  • Comfortable working in a fast-paced environment, with the ability to adapt to changing priorities and deadlines
  • Experience working with Board meetings, with a strong understanding of meeting procedures and protocols

What's on Offer

  • Strong career progression opportunities, with a focus on personal and professional growth
  • Ideal working location, with a focus on work-life balance and flexibility
  • Weekly team building activities, promoting collaboration and teamwork
  • Competitive salary package, with a focus on remuneration and benefits

Our Company

Our client is a leading Australian company, operating in the property and development industry. We are committed to excellence, innovation, and customer satisfaction, and are proud to offer a dynamic and supportive work environment.

How to Apply

If you are a motivated and experienced Executive Assistant, looking for a new challenge, please submit your application, including your resume and a cover letter outlining your experience and qualifications.

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