Administrative Marketing Coordinator

1 week ago

Sydney, New South Wales, Australia beBeeMarketing Full time $60,000 - $85,000
Marketing Assistant Job Description

The Marketing Assistant role provides a comprehensive range of administrative and marketing support services to facilitate the effective operation of the Commercial Business Units. This is an exceptional opportunity to start a career in the Pharmaceutical industry within marketing, with some travel required.

  • Organise the booking of meetings and events to support the operational needs of the sales & marketing teams.
  • Ensure all external meeting bookings and offsite meeting costs are compliant with finance policy requirements and limits.
  • Assist in the development and execution of digital marketing materials such as vmails, educational event invitations, and updating website content.
  • Print, collate and distribute materials required to support the activities of the sales and marketing teams including training materials, promotional materials, and other documentation as required.

This role offers a unique opportunity to work with a leading pharmaceutical company recognised for its commitment to employee well-being and development.

Key Responsibilities:
  1. Coordinate the creation of meeting agendas and sourcing the required materials and equipment to support the meeting.
  2. Manage physical/print material inventory levels with logistics provider to ensure adequate supply.
  3. Coordinate the re-approvals and withdrawals of materials prior to expiry.
  4. Collaborate with various agencies to upload jobs into Promomats, track promotion project progress and manage withdrawal and destruction of expired print/physical and digital materials.
  5. Maintain corporate and department databases in line with appropriate procedures.
  6. Maintain budget tracking spreadsheets to ensure accuracy of forecasting and actual spend tracking.
  7. Prepare correspondence, reports and other documents in line with company standards.
  8. Ad-hoc Projects requested by manager completed by agreed timelines.

Work with our talented team to drive business results and make a meaningful impact on people's lives.

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