Field Service Administration Specialist

18 hours ago

NewcastleMaitland, Australia beBeeAdministration Full time $55,000 - $70,000
Job Summary

An exciting opportunity has arisen for a skilled and experienced Administrator to join our team.

The successful candidate will play a key role in supporting the day-to-day operations of a field service business by coordinating schedules, handling communications, and managing key administrative functions.

Key Responsibilities:
  • Answering phone calls and emails
  • Scheduling service jobs and site visits using Microsoft Teams and job management software
  • Liaising with clients and technicians to coordinate appointments
  • Ordering parts from suppliers and allocating them to staff
  • Receiving deliveries and managing inventory allocation
Administrative Tasks:
  • Daily bank reconciliations
  • Creating purchase orders as instructed
  • Sending invoices and following up with clients on quotes
  • Managing aged receivables and payables
  • Entering supplier invoices
Additional Duties:
  • Maintaining up-to-date records of vehicle registrations, insurance, and staff licences
  • Coordinating the weekly payroll and monthly toolbox talks
  • Assisting the Service Supervisor with the on-call roster
  • General office housekeeping
Requirements:

To be successful in this role, you will need:

  • Proven experience in administration or a similar scheduling/coordination role
  • Proficiency with Microsoft Teams and Xero (or similar software)
  • Strong attention to detail and time management skills
  • Excellent verbal and written communication abilities
  • Confidence working independently and within a small team environment

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