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Site Operations Coordinator

2 months ago

Sydney, New South Wales, Australia CEVA Logistics Full time

Job Summary:

The Site Administrator is a key member of the Central Administration Team in NSW, providing professional assistance in various areas such as payroll, procurement, accounts payable, safety, quality, and reception/control tower to both internal and external stakeholders.

Key Responsibilities:

  • Administrative Support: Assist in daily site operations, including supporting the Site Manager and team with administrative, facility, and ad hoc tasks.
  • Payroll Management: Oversee the weekly payroll process, ensuring employee details are accurate and timesheets are submitted within KPIs.
  • Billing Management: Manage and process weekly/monthly billing, ensuring accurate data submission within KPIs.
  • Procurement Support: Handle procurement needs, including raising purchase orders, sourcing cost-effective solutions, and processing supplier invoices promptly.
  • Quality & HSE Compliance: Maintain site compliance with Quality, Health, Safety, and Environment standards, support HSE committee activities, and assist in audits.
  • Continuous Improvement: Support site productivity and quality improvements, compliance, and audit requirements.
  • Collaboration: Work with the Central Administration Team to ensure efficient site operations.
  • Front Desk Operations: Manage front desk activities, including induction processes, customer interactions, and area upkeep.

Requirements:

  • Experience in an administrative support role in an operation setting, preferably in logistics and supply chain.
  • Proficiency in MS Office, including Excel, and capacity to learn new systems/technology.
  • Strong communication, organisational, planning, and time management skills.
  • Flexible and adaptable to changing priorities and demands.
  • Self-starting and independent, and able to work well with others/team.
  • Strong customer service orientation and focused on continuous improvement.