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Financial Operations Specialist

2 months ago

Melbourne, Victoria, Australia Maxxia Pty Ltd Full time

At Maxxia Pty Ltd, we're dedicated to making a positive impact on people's lives. Guided by this commitment, we offer tailored solutions to clients and customers across our businesses in Australia and New Zealand. Our vision is to be your trusted partner, simplifying complexities and turning challenges into opportunities.

We have an exciting opportunity for a career-driven Financial Operations Specialist to join our dynamic Shared Services team.

As a Financial Operations Specialist, you will support the Plan Group businesses to deliver timely payments to providers and customers, manage accounts reconciliations, debtor management, and payment enquiries for the Plan Group businesses, Plan Partners, and Plan Tracker. As an integral role responsible for processing payments from the National Disability Insurance Agency (NDIA) to providers and participants, the Financial Operations Specialist will collaborate with internal teams across Customer Service, Plan Management, and Support Co-ordinators, as well as third-party suppliers, to ensure seamless transaction processing and reporting.

This is a fantastic opportunity for you to apply your transferable skills to a career in the disability sector. Past experience working in disability is not required for this role. We're looking for empathetic individuals with excellent time management who want to work in a people-focused culture.

Key Responsibilities:

  • Prompt daily transaction processing into JDE Accounting Software, ensuring accuracy for accounts payable.
  • Maintenance of the Accounts Payable Ledger.
  • Daily reconciliation of the General Ledge accounts, including bank accounts, accounts receivable, other debtors, creditors (contra), and accruals.
  • Preparation of month-end journals, including revenue and expense accruals.
  • Prompt response and management of supplier queries.
  • Management of vendor/customer control.
  • Maintenance of documentation on process and procedures aligned with best practice payment control.
  • Regular review of business processes with opportunities to lead continuous improvement initiatives.
  • Other ad-hoc tasks as directed by business leads.

Requirements:

  • Demonstrated experience in banking reconciliation or accounts payable/receivable, preferably within a financial services environment, ideally in a high-volume setting.
  • Excellent computer skills, including Excel.
  • Strong attention to detail and accuracy.
  • JDE and Salesforce experience would be advantageous.
  • Transactional-based functional experience.
  • Demonstrated ability to interpret and analyse numerical data and complex information to complete tasks.
  • Excellent written and verbal communication skills to tailor communication to providers and customers.
  • Flexibility and adaptability to adjust to demands and peak workloads.
  • Ability to identify continuous improvement opportunities and provide feedback to management.

What We Offer:

  • A strong people-first culture.
  • Flexible/hybrid working arrangements to enhance work-life balance.
  • Novated lease benefits and discounts.
  • 12 weeks' Paid Parental leave and access to our Parents Portal.
  • Exempt Employee Share Plan.
  • Paid Income Protection Insurance under MMSG default Super plan.
  • Access to a broad range of learning and development programs.
  • Career break and volunteering leave.
  • Access to Employee Assistance Program and annual Flu vaccination.
  • Lifestyle Rewards program.

We're an employer who values Diversity, Equity & Inclusion, fostering an environment where all differences are valued and respected. We encourage Aboriginal and Torres Strait Islander people, individuals from diverse backgrounds, including those caring for and living with disability, to apply.