Detail-Oriented Administrative Coordinator

2 weeks ago

Brisbane, Queensland, Australia beBeeAdministrator Full time $70,000 - $90,000
Job Title: Administrator

This is an exciting opportunity to work in a detail-oriented role that provides critical coordination and administrative support to the Estimators and Bid Managers.

Key Responsibilities:
  • Monitor tender portals for expressions of interest (EOI's) and requests for tender (RFT's).
  • Set up and maintain project and client records in ERP and CRM systems.
  • Create and manage SharePoint folders, access, and documentation.
  • Work with the team to coordinate and update confidentiality deeds, bid programs, budgets, and organisational charts.
  • Manage version control of client documents, ensuring updates are tracked and shared with the team.
  • Manage tender communications, including requests for information (RFI's), and coordinate responses from the team.
  • Schedule and organise tender review meetings and prepare supporting packs and presentations.
  • Assist with coordinating debriefs following unsuccessful tenders to support continuous improvement.
Requirements:
  • Highly organised individual with a sharp eye for detail and ability to juggle competing priorities in a deadline-driven environment.
  • Previous experience in an administrative or coordination role ideally with exposure to bids, tenders, estimating, or construction.
  • Strong Microsoft Office and document management skills.
  • Experience with SharePoint or similar systems is advantageous.
  • Excellent written and verbal communication skills.
  • A collaborative, team-focused approach and willingness to learn the pre-contracts/bids process.
Benefits:

Our people are what make Abergeldie successful, and we ensure this is the kind of place where great people enjoy working for the long term. We offer a range of employee benefits, including the Abergeldie Bonus Scheme, where all eligible employees share in the benefits of the projects they have helped to deliver.

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