Senior Administrator Role

15 hours ago

City Of Joondalup, Australia beBeeAdministrative Full time $60,000 - $80,000
Job Description

This is a 12 month maximum term role based at our office location, requiring some travel and work in West Perth.

Main Responsibilities:
  • Managing diaries and inboxes: Coordinating schedules, meetings, and travel for senior leaders, balancing priorities and managing demands with professionalism and discretion.
  • Preparing meetings and materials: Organising internal and external meetings, preparing agendas, briefing packs, and board papers, taking accurate minutes and tracking follow-up actions.
  • Coordinating events and functions: Managing logistics such as venues, equipment, and catering, supporting business functions and team social events.
  • Supporting financial and planning processes: Assisting with budgeting, forecasting, and financial reporting, processing invoices, expenses, and reconciliations, and contributing to annual and business planning.
  • Enhancing administration and record-keeping: Maintaining accurate filing and records systems, coordinating archiving, and identifying opportunities to improve administration processes.
  • Providing project administration support: Assisting with key Sales & Member Service or group initiatives and projects to ensure smooth delivery.
Key Requirements:
  • Significant experience as a Personal or Executive Assistant, including roles as an Office Manager or Supervisor.
  • Ability to work autonomously, employ initiative to find solutions, prioritise tasks, and exercise discretion.
  • Excellent organisational and administration skills with a proactive and flexible approach to work.
  • Strong interpersonal, communication, and negotiation skills with a demonstrated ability to build and maintain relationships.
  • Relevant certification in Business/Secretarial studies and a Cert IV in Frontline Management are desirable.
  • Ability to operate effectively in a values-based organisation, uphold confidentiality, and model behaviours.
  • Skilled in planning and aligning work with organisational goals and applying financial acumen to make informed business decisions.

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