Administrative Professional

2 weeks ago

Sydney, New South Wales, Australia beBeeExecutive Full time $100,000 - $140,000
Job Overview

The role of Executive Assistant in our Intellectual Property group is a highly organized and motivated position that provides dedicated support to two Partners and a team of lawyers across both IP Litigation and Commercial IP matters.

This position requires a proactive, energetic, and self-motivated individual with excellent attention to detail and strong organisational skills. The ideal candidate will have 2+ years' experience as a Legal Secretary or Executive Assistant, ideally within litigation and/or IP, and possess intermediate Microsoft Office skills.

  • Key Responsibilities:
  • Diary and inbox management for Partners and team members
  • Monthly billing, accounts reporting, and financial management
  • Assisting with court processes and filings
  • Supporting commercial IP transactions and client work
  • Document and file management across multiple matters
  • Liaising with clients, government bodies, and external stakeholders
  • Managing e-filing and other regulatory processes
  • Coordinating travel, including flights and accommodation
  • Providing general administrative and ad hoc support as required
Requirements

To be successful in this role, you will need:

  • Experience in providing high-level administrative support in a fast-paced environment
  • Excellent communication and interpersonal skills
  • Ability to manage competing priorities and deadlines
  • Strong analytical and problem-solving skills
  • Able to maintain confidentiality and handle sensitive information
What We Offer

We offer a supportive and flexible work environment, competitive remuneration, and a range of benefits including paid parental leave, additional annual leave, subsidised café and gym membership, end of trip facilities, exclusive retail discounts, social events, and much more.

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