Project Administrator Role

1 week ago

Perth, Western Australia beBeeAdministrative Full time $100,000 - $110,000
Administrative Project Coordinator

We are seeking an experienced and skilled Administrative Project Coordinator to assist with the day-to-day support and management of current and future projects.

  • Managing project administration, accounts receivable, and project forecasting.
  • An ideal candidate will enjoy a varied and challenging role in a strong, collaborative working culture.
Key Responsibilities
  • Generating, processing, approving, and finalizing invoices including portal submissions;
  • Setting up proposals and projects in D365 and their associated server or sharepoint folders;
  • Project forecasting, cost control, and proposal tracking;
  • Working in conjunction with the finance team regarding credits, adjustments, remittances, promaster credit card postings, and debtor management;
  • Vendor setups and other client portal requirements;
  • Mine site mobilization using enable (erms);
  • Assisting business manager with project enquiries, aged wip, aged debtors, and missing timesheets;
  • General administration duties including booking travel, training courses, project purchases, coordinating conferences/events, catering, document contract admin, ppe, etc.
Requirements
  • Around 4 years experience in a similar position;
  • Accounts experience is essential - accounts receivable, postings, reconciliations, accruals, cost control, and assistance with eom/eoy reporting tasks;
  • Experience with coordinating and maintaining project files, registers, managing document version control, billing assistance, project reconciliations, and undertaking project research as required;
  • Outstanding communication and interpersonal skills;
  • A high level of initiative in following and/or interpreting instructions and be proactive and solution-oriented;
  • Proficiency in the use of ms office suite with advanced competency in excel;
  • Experience with d365 will be highly regarded;
  • Project mobilisation experience will be highly regarded;

We offer a variety of benefits that include competitive pay, opportunities for growth and development, and a collaborative work environment.

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