Administration Coordinator – Operations Support
2 days ago
Administration Coordinator – Operations Support
About Us: Explore Potential is a dynamic organisation committed to delivering high-quality services and operational excellence. We are looking for an Administration Coordinator to support our Operations Manager in ensuring smooth day-to-day functions across the business. This role offers flexibility, with both full-time and part-time options, and is based in the northern suburbs of Adelaide.
About the Role: As an Administration Coordinator, you will play a key role in supporting the Operations Manager with administrative and coordination tasks, ensuring efficiency and accuracy in operational processes. Your role will involve liaising with contractors, managing inquiries, maintaining records, and overseeing general administrative functions that contribute to the success of the business.
Key Responsibilities:
- Administrative Support: Assist the Operations Manager in coordinating daily tasks and ensuring smooth business operations.
- Scheduling & Coordination: Support the scheduling of contractors, trades, and other stakeholders to align with project timelines.
- Inquiries & Communication: Monitor and respond to emails and phone inquiries in a professional and timely manner.
- Document Management: Assist in organising, filing, and maintaining key business documents, including contracts, plans, and compliance records.
- Payroll & HR Systems: Support the monitoring of staff hours using BrightHR and assist with payroll-related administrative tasks.
- Compliance & Registrations: Assist in managing payments, registrations, and compliance-related documents.
- General Office Duties: Handle administrative tasks such as booking appointments, filing, and maintaining business records.
Skills & Experience:
- Previous experience in an administrative or coordination role (experience in operations, construction, or HR-related environments is desirable but not essential).
- Strong organisational skills with the ability to multitask and prioritise work.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Dropbox or similar file management systems is an advantage.
- Ability to work independently and collaboratively in a team environment.
- Strong attention to detail and problem‑solving abilities.
What We Offer:
- Flexible work arrangements (full‑time or part‑time).
- A supportive and professional work environment.
- Opportunities for growth and professional development.
- Location in the northern suburbs of Adelaide.
If you’re a proactive and organised administrator looking for a role where you can make an impact, we’d love to hear from you
For any questions, feel free to reach out.
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia?
How many years’ experience do you have as an administration coordinator?
Do you have experience in administration?
Which of the following Microsoft Office products are you experienced with?
How many years of payroll experience do you have?
What’s your expected annual base salary?
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