Office Manager

18 hours ago

City of Melbourne, Australia Kennedys Law LLP Full time

Kennedys is seeking a passionate Office Manager to join our inclusive, collaborative, and friendly office, based in the heart of Melbourne on a permanent basis.

Our contemporary Melbourne office, which first opened its doors in 2017, has experienced remarkable growth in recent years and now proudly houses a vibrant team of 100 dedicated professionals.

This role presents an exciting opportunity for a true people person to become an integral part of our dynamic team, contributing to our positive workplace culture while ensuring smooth daily operations.

Key Responsibilities

- Oversee and improve all administration processes and functions for the Melbourne office

- Implement effective archiving and storage of files for the Melbourne office both offsite and whilst files are in the office

- Maintain up to date records and adhere to the essential competencies and Service Level Agreements for the role

- Ensure confidentiality and security of all practice and client's documentation and all information

- Procurement of office equipment and supplies in accordance with agreed budget

- Responsible for security, utilities, and general office upkeep across the Melbourne office

- Ensure that all new joiners' workstations are clean, tidy and they have all the relevant equipment to carry out their role

- Manage and maintain all Health and Safety requirements, including maintenance of safety equipment, introduction and training of First Aiders and Fire Wardens

- Deliver WHS and office administration new joiner induction and training for new joiners

- Manage the relationship with building management for the Melbourne office

- Manage the Receptionist and Office Assistant(s) in the Melbourne office, providing mentorship, guidance and delegating work

- Liaise with the Sydney Office Manager to oversee the building, professional indemnity, management liability, travel, crime, public liability and workers compensation insurances

- Manage the renewal of Lawyers practicing certificates across Victoria

- Be responsible for the Melbourne office ISO accreditations in conjunction with the UK teams

- Be responsible for the reception desk and its cover during office hours, utilising appropriate resource within the office to provide a professional reception function

- Maintain the high standard of service offered to the Firm's existing clients and to assist in creating and developing the professional reputation of the office and Firm

- Track and communicate visitors from other Kennedys offices

Who We Are Looking For

- A genuine team player who thrives when creating a warm and welcoming environment for our staff and visitors alike

- A true people person who enjoys being the main point-of-contact and problem solver for anything facilities or front-of-house related

- Previous experience in a similar role of Office Manager, Facilities Manager or Practice Manager - preferably in a law firm or professional services environment

- Previous project management and leadership experience is preferred

- A natural communicator who can build relationships at all levels, on a national and local basis

- Well organised in approach with the ability to adapt to change

PLEASE NOTE: If you are interested in this opportunity, please apply directly to Kennedys. We are not currently accepting applications from recruitment agencies for this position.

CLOSING DATE: Midnight Sunday 16th November

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

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