Records Officer

7 days ago

Melbourne City Centre, Australia Office of Public Prosecutions Full time

**Records Officer, Full time ongoing position based in Melbourne. Applications close on 11:59pm Thursday 28 August 2025.**

**About the role**:
As a Records Officer, you will work closely with the broader Records and Depositions teams to deliver timely and effective service to all staff. You will be a key point of contact for enquiries and contribute to the effective management of the Office's records and recordkeeping systems.

**Your key responsibilities will include**:

- ; Updating and maintaining critical databases, including Open Text Content Manager and our case management systems.
- ; Sorting and dispatching external mail and managing the Records counter.
- ; Preparing files for archiving and disposal, ensuring compliance with retention policies.
- ; Acting as a first point of contact for telephone enquiries and providing records support to staff.

**To be successful in this role, you will have**:

- ; Experience with both electronic and physical records, or a strong demonstrated knowledge of records management principles.
- ; Excellent communication skills and the ability to build effective working relationships.
- ; Proficiency in the Microsoft Office suite (Word, Excel) and experience with computerised case management systems.
- ; A proven ability to be an effective and collaborative team member.
- ; Sound analytical and problem-solving skills, with a knack for using your initiative.

We are looking for a proactive and detail-oriented individual with a strong customer focus. You are a natural collaborator who thrives in a team environment but can also work autonomously to solve day-to-day challenges.

**About Us**:
The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for conducting serious criminal prosecutions across Victoria on behalf of the Director of Public Prosecutions (DPP). Our team, consisting of over 475 skilled professionals, supports the work of the DPP, the Chief Crown Prosecutor, and Crown Prosecutors. We strive to be a criminal justice system leader and a dynamic organisation, continually adapting to deliver effective outcomes for our people and the community.

At the heart of the criminal justice system are people - practitioners and the community we serve. Our vision is to lead in legal excellence, fostering an innovative, supportive environment with a commitment to innovation, collaboration, and professional excellence.

Applications must contain a resume, cover letter.

**Applications close on 11.59pm Thursday 28 August 2025.**

The OPP is committed to building a diverse workforce and an inclusive culture. People from all cultural backgrounds are strongly encouraged to apply, particularly applicants of Aboriginal and Torres Strait Islander heritage, or those who may experience disability related barriers in securing employment.

  • Digital Records Officer

    1 week ago

    Melbourne City Centre, Australia Department of Education Full time

    Digital Records Officer x 2 2 full time, 24-month fixed term roles are available. **Work Location**: 2 Treasury Place, East Melbourne The Digital Records Officer roles sit within the Digital Records team in the Knowledge, Privacy and Records Branch at the Department of Education. - Carry out sentencing and disposal of digital departmental records - Support...

  • Records Officer

    1 week ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    **Utilise your record management and administration skills in an operational environment**: - **Ongoing opportunity to work with a high-performing and passionate team within Corrections Victoria**: - **VPS Grade 3: $79,122 - $96,073 plus superannuation** **About Us**: Corrections Victoria is responsible for the direction, management and operation of...

  • Information Records Officer

    2 days ago

    Melbourne City Centre, Australia HAYS Full time

    Well established Federal Government Organisation hiring for an experienced Records Officer **Your new company** You will be working with a well established federal government organisation that protects and enhances the integrity, quality and reputation of Australian higher education. We are looking for someone who is passionate about contributing to the...

  • Records Support Officer

    3 days ago

    Melbourne City Centre, Australia HAYS Full time

    Record Support Officer **Your new company** This Victorian State Government Organisation manages the state's critical transport infrastructure and is heavily involved with several priority projects for Victorians. Due to a period of leave, an opportunity has become available to join this organisation in a temporary capacity. **Your new role** You will be...

  • Records Support Officer

    2 days ago

    Melbourne City Centre, Australia Department of Transport Full time

    About the Team People and Business Services is a Group in the Department of Transport and is responsible for providing business enabling people and corporate services functions, that drive a high-performance culture and to support integrated operations. The Governance and Portfolio Services Division is responsible for delivering high-quality services and...

  • Adoption Records Officer

    1 week ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Utilise your administration expertise to provide support and advice to Registration Screening and Crime Prevention branch. - Ongoing, Full-Time Opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade2, plus superannuation. About the Business Unit Adoption Services (AS) is part of the Police, Fines and Crime...

  • Records Officer, Coroners Court of Victoria

    2 days ago

    Melbourne City Centre, Australia Court Services Victoria Full time

    About us The Coroners Court of Victoria has three roles. - Independently investigating deaths and fires. Certain deaths and fires are reported to Coroners for independent investigation. Their investigations seek to establish the facts - when, where, how and why the death or fire happened. - Reducing preventable deaths. Wherever possible, the Coroner will...

  • Forensic Stenography and Records Officer

    1 week ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Utilise your administration expertise to provide support and advice to the Forensic Services Support Division - Fixed, Part-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 2: $56,271 - $72,262 plus superannuation. **About Us**: The Victorian Institute of Forensic Medicine (VIFM) is an...

  • Records Systems Specialist

    2 weeks ago

    Melbourne City Centre, Australia Department of Education Full time

    About the Department The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society. About the...

  • Records Officer

    7 days ago

    Melbourne, Australia Victorian Government Full time

    **Overview**: **Work Type**:Ongoing - Full-time **Salary**: $60,295 - $77,430 **Grade**:VPS 2 **Occupation**:Legal **Location**:Melbourne - CBD and Inner Metro suburbs **Reference**:VG/OPP/CS/1878035 Our Records Management and Deposition teams are a key support function for the OPP's Legal Practice, providing expert support in technology, people...