Senior Contract Administrator

5 days ago

Gold Coast City, Australia Harwell Consulting, Inc. Full time

This is the next step for a proven Senior Contract Administrator who wants real influence, not just “manage the paperwork.”

You’ll take commercial lead across multiple builds on the Gold Coast and SE QLD, townhouses, apartments, commercial and industrial, from pre-construction through to handover.

It’s a hands‑on role inside a nimble, well‑connected project & construction management firm where your systems, reporting, and frameworks will shape how the business scales.

The Role

Own the commercial engine room across 2-3 concurrent projects.

Work closely with the Construction Manager and Director to build and refine the company’s commercial frameworks, reporting cadence, and delivery controls.

From procurement strategy to claims and head/subcontract admin, you’ll set the standard, mentor CAs, and ensure every project is accurate, transparent, and audit‑ready.

The Offer

- $160,000 - $180,000 + Super (aligned to capability)

- Gold Coast - based with SE QLD project exposure

- Direct engagement with the Construction Manager & Director

- Strategic leadership opportunity in a high‑growth environment

- Freedom to design/improve systems, processes, and commercial governance

- Long‑term career pathway as the business scales

What Winning Looks Like

- Robust commercial systems in place: consistent templates, reporting, and controls

- Procurement delivered to plan; trades let with clear scopes and risk allocation

- Variations, EOTs, and progress claims compiled with full substantiation and approved on time

- Forecasts and cost reports accurate and current; margin and cashflow on track

- Clear client‑facing communication and reporting that builds trust and wins repeat work

- Junior and intermediate CAs developing under your mentorship, lifting consistency across projects

Responsibilities

- Lead end-to-end contract administration across 2 - 3 live projects

- Develop, implement, and maintain company-wide commercial systems, processes, and templates

- Oversee procurement, trade letting, head/subcontract management, and compliance

- Drive cost reporting, forecasting, and cashflow with disciplined monthly cycles

- Prepare and manage variations, EOTs, and progress claims with full documentation

- Provide pre‑construction input: scopes, packaging, program alignment, and risk identification

- Partner with project/site leaders to uphold QA, accuracy, and transparency from start to handover

- Mentor junior and intermediate CAs to embed consistency and quality

You

- 5+ years as a CA with a Tier 2 or Tier 3 builder

- Experience across townhouses, apartments, commercial and industrial projects (6 - 24 month programs; $5M - $50M+)

- Demonstrated ability to build systems from the ground up and standardise templates/reporting

- Strong procurement strategy, cost control, and financial reporting capability

- Confident communicator with excellent stakeholder and client engagement skills

- Operates autonomously, mentors others, and raises the bar for accuracy and discipline

- Proficient with Microsoft Suite; exposure to Build Pass and Loop Logics desirable

Why This Role

You’ll be the commercial heartbeat of a collaborative, innovative business. Close to decisions, empowered to improve how projects run, and trusted to set the standard as the pipeline grows.

If you want ownership, influence, and the chance to build a scalable commercial platform, this is your seat. Apply now or send your CV to Jackie@harwell.au .

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