Urgent Search: Contract Administrator

Description

Stantec’s Water team in Australia has an impressive portfolio of successful major projects that are already positively impacting our communities across the country. We know that finding solutions to our water issues is critical, and so our diverse network of 400 water specialists in Australia collaborate across business lines and geographies to ensure the best outcomes are achieved. With exciting projects in the pipeline, we are looking to expand our teams and seek the change-makers, innovators, leaders and collaborators to join us. How will you impact Australia’s water solutions? Grow with us.

Are you a detail-driven professional with experience in infrastructure delivery, strong commercial awareness and an ability to keep track on the status of a large portfolio of projects? If so, our Queensland Water Group is seeking a Contract Administrator to join our growing team in the Gold Coast. Our office is based in the beautiful Carrara, however you will mostly be required to work in our client’s office in Bundall.

The role

As a Contract Administrator, you’ll be the backbone of our project delivery team on the Gold Coast —ensuring projects are on track, our reporting is accurate and up to date, and our stakeholders are aligned. You’ll work closely with project managers, engineers and clients to make sure we are successful in the delivery of a large portfolio of projects. In this role your responsibilities will include:

- Coordinating and managing regular project status reporting (current status, financials, earned value, schedule, etc) across a large portfolio of capital projects.

- Maintain comprehensive and up-to-date records of contract variations, delays, claims, extensions of time, and payment schedules to support accurate reporting.

- Foster strong, collaborative relationships with our client, subcontractors and suppliers to ensure smooth and timely project delivery.

- Contribute to integrated reporting processes by providing insights on project progress, performance metrics, and cost tracking.

- Work closely with our project managers, engineers and scientists across the full lifecycle of project delivery coordinating and driving timely scoping, approval, change management, claims handling, payment processing, and contract close-out.

- Taking ownership and responsibility for costs and budget outcomes and having current knowledge of all aspects of the project’s financial position and schedule at any point in time.

- Ensure strict adherence to head contract obligations, safeguarding the project’s financial and commercial interests.

- Continuous improvement of reporting tools and templates.

- Onboarding of new team members and inductions / training.

About you

- At least 5 years’ experience as a Contract Administrator working in infrastructure delivery.

- A natural problem solver who thrives on managing complexity, building relationships, and delivering results.

- Excellent communication skills with the ability to influence stakeholders at all levels.

- A proactive mindset with a focus on safety, quality, and team collaboration.

- Proven negotiation and problem-solving skills, with the ability to resolve issues effectively.

- Be able to commit to working in the office / client office 3 to 4 days per week.

- Previous experience in dashboards such as Microsoft Power BI will be highly regarded.

- Previous experience in a consulting type environment or with water infrastructure will be highly regarded.

Stantec offerings

Along with a competitive salary and thriving culture, we offer many benefits to ensure your professional development & wellbeing is ongoing.

- Genuine Flexible Working Arrangements – Including work from home opportunities, Option to purchase up to 4 weeks additional leave.

- Learning and Talent Development Programs - Including Global programs, online learning and on-the-job learning

- Mentoring for your own development and the opportunity to mentor others

- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables

- Professional Memberships

- Salary Continuance Insurance (SCI)

- Mental Health and Wellbeing Programs

- Service Recognition Awards

- Employee Assistance Program

About us

The Stantec community unites approximately 34,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring water, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction and commissioning is built on a nearly 200-year history. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work.

How to apply

Submit your most recent CV outlining your relevant experience by following the below link.

No Agency CVs will be accepted.

Qualifications

- At least 5 years’ experience as a Contract Administrator working in infrastructure delivery.

Primary Location : Australia-Queensland-South Brisbane

Organization : BC-3002 Water-AU Australia

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Sep 16, 2025, 4:00:54 PM

Req ID: 250002HZ

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

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