Contract Administrator

1 day ago

Gold Coast City, Australia Harwell Consulting, Inc. Full time

This is the next step for a switched-on Contract Administrator who wants ownership, structure, and a clear runway to grow.

You’ll take commercial control on a new townhouse project in Everton Park (12 x three-level homes, 11-month program, $6M) with a repeat client and a collaborative delivery team.

Work closely with an experienced Director and PM in a project & construction management environment that values innovation, clarity, and doing things properly across SEQ.

The Role

Own the end-to-end head/subcontract administration for the project: procurement, claims, variations, EOTs, forecasting, and reporting.

You’ll partner with the Project Manager and Site Manager to keep budget, scope, quality, and schedule aligned, supported by a QA Consultant and solid systems (Microsoft Suite, Build Pass, Loop Logics).

Expect weekly site visits from Helensvale HQ, tight documentation, and proactive engagement with subcontractors and suppliers.

The Offer

- Start: End of November 2025

- PAYG or contractor options available

- Repeat client, secure pipeline, and hands-on leadership

- Modern systems, clear processes, and an experienced, supportive team

What Winning Looks Like

- Procurement delivered on time with well-scoped, watertight packages

- Progress claims, variations, and EOTs submitted accurately and on schedule

- Cost registers current, commitments tracked, and forecasts on the money

- Clean, audit-ready documentation with zero surprises at PCG or claim time

- Strong supplier/subbie relationships and pricing accuracy that protects margin

- Project runs to cost, quality, and program. No rework, no last-minute scrambles

Responsibilities

- Prepare, review, and manage subcontractor packages and scopes

- Administer supplier and subcontractor claims; head/subcontract documentation

- Prepare and submit variations, EOTs, and progress claims

- Maintain cost registers; track commitments vs budgets; assist forecasting & reports

- Contribute to procurement schedules and materials tracking

- Liaise with subcontractors/suppliers to validate scope, rates, and quantities

- Collaborate with site to align cost, quality, and schedule objectives

- Support structured QA with the QA Consultant and PM; keep files immaculate

You

- 3 - 5 years’ CA experience in multi-residential or commercial construction

- Proven at subcontractor package letting and contract documentation

- Townhouse or low/mid-rise multi-res experience preferred

- Sharp on contracts, variations, EOTs; numerically strong with great attention to detail

- Proficient with Microsoft Suite and construction systems (Build Pass, Loop Logics)

- Organised, proactive, and team-first communicator who keeps everyone aligned

Why This Role

You’ll join a well-connected, innovative firm led by a highly regarded Director, delivering with collaboration, pace, and pride. If you want real responsibility, strong mentorship, and a clear pathway as the business grows across SEQ, this is your move.

Apply now or send your CV to Jackie@harwell.au.

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