Panel Support Officer

Part time 3 day per week role located in Perth, 12 month contract.

Responsibilities

- Supporting the Panel Support Team Leader and Managers across a regional portfolio. Liaise with relevant stakeholders on day-to-day matters via phone, e-mail and meetings as required.

- Supporting the Panel Support Team Leader and Managers to ensure contract financial administration and tracking is carried out within the relevant policies and specific allocated project budget.

- Liaise with Managers and Panels and co-ordinate internal communication activities and maintain effective liaison with the business groups, business group consultants and panel members as required.

- Collate Panel Meeting agenda items and agenda papers and organise their distribution to relevant individuals prior to meetings.

- Attend meetings and provide accurate and detailed minute-taking for all panel meetings, ensuring key discussions, decisions, and actions are captured and distributed in a timely manner.

- Write up Outcome papers from each panel round and submit for approval and distribute to the business.

- Organise and coordinate Panel meetings and the annual Spring Tour as necessary including booking of relevant travel for Panel members.

- Ensure regional panel members travel, including sitting fees are within budget and their contract.

- Ensure regional panel members have appropriate approvals, consistent with policy and are within WHS guidelines prior to travel.

- Other duties as required from time to time.

Work, Health & Safety

- Comply with GRDC WHS management systems, including statutory obligations.

- Consistently deliver excellent WHS results.

- Acts as a role model and pursues safety for a positive WHS culture; encourage others to do the same.

Authority

The incumbent has the authority to use all assigned resources and take any reasonable actions, which are consistent with the responsibilities of the position and subject to any limitations set by the Corporate Policies, Procedures or guidelines.

Accountability

The incumbent is responsible for the quality of their output, maintaining good working relationships and the representation of the EM and the Business Group. The incumbent is expected to be committed to the values, culture and vision.

Position Requirements

- Strong communication skills (verbal and written)

- Ability to work autonomously

- Demonstrated ability to take comprehensive and precise minutes during meetings, with a high level of attention to detail and accuracy

- Excellent organisational skills with the ability to multitask and re-prioritise as required

- Demonstrated ability in influencing positive outcomes

- Previous experience in positively managing client issues / relationships

- Excellent attention to detail and organisational skills

- A high degree of resilience

- Be able to maintain the highest level of confidentiality and discretion

Special Conditions

- Prepared to travel as and when required.

- Must have a valid Australian Drivers Licence as deemed necessary.

- Australian Citizenship

Diversity, Equity & Inclusion at Hudson

Hudson is committed to helping you find a workplace where you feel respected, supported, and free to thrive. We welcome applications from all backgrounds, identities, and lived experiences—because when different voices come together, amazing things happen.

Casual Loading

Please note for all Australian based contract and temporary roles only, the pay rate is inclusive of mandatory 25% casual loading. This excludes permanent and fixed term roles.

Apply

Please apply if interested.

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