▷ (Apply Now) Executive Assistant

3 days ago

City of Melbourne, Australia University of Melbourne Full time

Job Details

Role type: Full Time, Fixed Term for 6 months

Faculty: The Faculty of Education

Department: The Office of the Dean

Salary: UoM 6 $98,870.00 - $107,023.00 p.a. plus 17% super

Supporting the Deputy Dean and Faculty Executive Director, ensuring efficient coordination of executive and administrative functions within the Faculty of Education. Engaging with senior stakeholders to contribute meaningfully to the smooth operation and strategic objectives of the faculty. Investing in you—benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

Responsibilities

- Providing high-level administrative and executive support to the Deputy Dean and Faculty Executive Director, including managing calendars, prioritising commitments, handling correspondence, and preparing reports and presentations with accuracy and discretion.

- Coordinating governance, meetings, and events, including scheduling, collating papers, arranging venues and catering, taking minutes, following up actions, and supporting travel and conference arrangements in line with University policies.

- Building and maintaining effective relationships with internal and external stakeholders, acting as a confident and professional primary point of contact, and ensuring timely and tactful resolution of enquiries and issues.

- Developing, maintaining, and continuously improving office processes and systems, including filing, databases, tracking mechanisms, and compliance with University risk management, OH&S, and other relevant policies.

Qualifications

- Hold a relevant tertiary qualification and/or demonstrating extensive professional experience and knowledge in office management or executive support.

- Apply advanced proficiency in Microsoft Office applications, including Outlook, SharePoint, Word, Excel, and PowerPoint.

- Demonstrate proven experience in managing, improving, and maintaining office systems, processes, and workflows.

- Deliver high-quality administrative support with strong prioritisation, organisational, and time-management skills to ensure tasks are completed accurately and on schedule.

Benefits

- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being.

- Progressive, considerate leave provisions to empower your work‑life balance.

- Salary packaging and access to a range of discounted services including Bupa health insurance.

- Health and well‑being services including a leading Employee Assistance Program.

EEO and Inclusion

The University of Melbourne is an Equal Opportunity Employer and a child‑safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We’re committed to a barrier‑free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Bec Tucker on 0478 269 660 or at hr‑careers@unimelb.edu.au (subject: ‘Recruitment Adjustments’).

Application Process

Apply with a resume and a cover letter outlining your interest and experience. Applications close: Sunday 19th October at 11:55 PM Melbourne time zone.

#J-18808-Ljbffr

  • Executive Assistant

    1 week ago

    City Of Mandurah, Australia Government of Western Australia Department of Health Full time

    Overview Position Title: Executive Assistant Agency: South Metropolitan Health Service Location: Mandurah Work Type: Fixed Term - Full Time, Permanent - Full Time Role: To provide a high level of secretarial support and executive administration to the Peel Health Campus (PHC) executive team members in matters relating to the operation of the...

  • [Apply Now] Executive Assistant to the Principal

    1 week ago

    City of Melbourne, Australia Lauriston Full time

    LauristonGirls’ School, one of Melbourne’s leading independentschools, is seeking an experienced and highly professionalExecutive Assistant to the Principal. This pivotal role provideshigh-level administrative and strategic support to ensure theefficient operation of the Principal’s Office. AboutLauriston Establishedin 1901, Lauriston Girls’ School...

  • Transport Operations Supervisor

    3 weeks ago

    City of Brisbane, Australia Logical Executive Solutions Full time

    Are you an experienced operations leader with a passion for transport, safety, and team development? We are seeking a hands-on operations leader to lead a team and oversee the efficient, compliant, and customer-focused delivery of transport operations. Key Responsibilities: - Schedule and manage daily fleet operations, ensuring compliance with fatigue...

  • ▷ [Apply Now] Intermediate Accountant

    2 weeks ago

    City of Melbourne, Australia Team Executive Consultants Full time

    Overview This highly regarded firm have large clients the type most ‘Big 4’ firms deal with. You get mentoring from a friendly, switched on, savvy Partner who will develop you. - Salary $75K + Super - Learn from Partner - Quality offices in Malvern Duties - Prepare accounts and tax returns for companies and Trusts. - Complete Tax Planning for each...

  • ▷ [Apply Now] Assistant Store Manager

    3 weeks ago

    Council of the City of Sydney, Australia Zeus Street Greek Full time

    Full Time - Macquarie ZSG Front of House Assistant Manager Responsibilities - Overseeing the day-to-day operations of store - Managing all expected key performance indicators of exceptional Customer Service - Supervising & coaching team members to deliver an exceptional ZSG experience - Deliver ZSG food quality & safety standards ZSG Front of House...

  • ▷ Apply Now! Executive Assistant

    7 days ago

    City of Hobart, Australia Tasmanian Government Full time

    Department of Health Community, Mental Health & Wellbeing CMHW - MH & Statewide Services Applications must be submitted by Sunday 09 November, 2025 11:55 PM Sunday 9 November, 2025 11:55 PM AEST Award/Classification: Health and Human Services (Tasmanian State Service) Award, General Stream, Band 3 Employment type: Permanent, full-time Region: South Location:...

  • Apply Now: Architectural Technician

    2 weeks ago

    Council of the City of Sydney, Australia Kappa Executive Search Full time

    Get paid for every extra hour you put in and still enjoy flexible start and finish times. You can shape your day around what works for you, whether that means avoiding peak-hour commutes or finishing early some days. Support gaining registration as an Architect, with tailored mentoring and time built in to focus on your portfolio and exams. You’ll also...

  • [Apply Now] Customer Relationship Executive

    4 weeks ago

    Council of the City of Sydney, Australia Mirvac Full time

    Mirvac is a brand that creates and curates better experiences. We are more than developers or builders - we are visionaries, and our ability to see the world differently drives us to be bold, embrace innovation and diversity, and lead with optimism. As creators of positive change, we see each new project as an opportunity to leave a lasting legacy,...

  • [Apply Now] Storeperson

    2 weeks ago

    City of Melbourne, Australia Andrews Meat Full time

    Select how often (in days) to receive an alert: Storeperson Plant/Site: Laverton Date Posted: 17 Oct 2025 About Us JBS Pork Australia (formerly Rivalea), is Australia’s leading integrated agri-food company, positioned at the top of high-quality pork production for both domestic and export markets. As part of the global protein powerhouse JBS, we offer...

  • (Apply Now) Executive Housekeeping Manager

    3 days ago

    City of Melbourne, Australia Ozone Services Group Full time

    STAFF BENEFITS - Celebrations for Housekeeping Week & Events: Encouraging camaraderie and team spirit. - Employee of the Month Recognition: Celebrating top performers with rewards. - Gift Cards and Incentives: Showing appreciation for dedication and excellence. - On-the-Job Training: Providing continuous learning opportunities for personal and...