▷ (Urgent Search) Personal Assistant & Coordinator - Nursing & Midwifery Leadership Programs

Personal Assistant & Coordinator - Nursing & Midwifery Leadership Programs

Requisition No: 5784

Executive Division: Nursing & Midwifery

Division: Deputy of Executive Director N&MW - 2

Program: Deputy of Executive Director N&MW - 2

Department: Office of Deputy of Executive Director N&MW - 2

Enterprise Agreement: Varied Health and Allied Services, Managers and Ad

Job Function: Administration & Leadership

Project:

- Location: Sunshine Hospital

- Employment Type: Ongoing, Full Time

- Salary: HS3 + Super + Salary Packaging

About the role

Western Health is seeking a highly organised and proactive person to fill our Personal Assistant & Senior Program Coordinator - Nursing & Midwifery Leadership position. Playing a dual and pivotal role in supporting the strategic, professional and operational priorities of the Deputy Executive Director of Nursing & Midwifery (DEDONM) and Directors of Nursing & Midwifery (DONM), the successful candidate will provide high-level executive support to senior nursing leadership, ensuring efficient administrative and coordination functions are delivered with professionalism, accuracy, and discretion.

Simultaneously, the position is responsible for the effective scheduling, coordination, and logistical support of the Leadership Programs for Nursing & Midwifery.

Join us in driving excellence in nursing and midwifery through strategic support and leadership development initiatives.

Key responsibilities

- Provide high-level administrative support - Manage diaries, correspondence, meeting logistics, travel arrangements, and general office administration for DEDONM & DONM's while maintaining strict confidentiality and professionalism.

- Coordinate Nursing & Midwifery leadership program logistics - Oversee the planning, scheduling, and execution of Nursing & Midwifery Leadership Programs, including participants, materials, records, venue bookings, IT setup, and resource preparation.

- Manage meetings and communication - prepare agendas and minutes, track meeting actions, and maintain accurate digital records for ongoing meetings, projects, and documents.

- Liaise with stakeholders and program participants - act as a key point of contact for internal/external facilitators, guest speakers, and staff, ensuring clear communication and timely coordination for leadership programs.

- Support HR and Reporting Functions - Coordinate recruitment processes, onboarding and offboarding, maintain leave records, and contribute to project reporting, performance monitoring, and continuous improvement initiatives.

About you

- Strong organisational skills with the ability to manage multiple priorities, coordinate complex schedules, and handle logistics efficiently.

- Exceptional written and verbal communication skills, with a professional and courteous approach to all stakeholders.

- Discretion and confidentiality with demonstrated ability to work with sensitive information and support executive-level decision-making with integrity.

- Attention to detail with a high level of accuracy in administrative tasks, data management, and event coordination.

- Proactive and collaborative: A self-starter with initiative and a collaborative mindset, capable of working independently and within a team.

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall.

Compensation and benefits

- Competitive salary packages aligned with market standards.

- Health and wellbeing programs, including flexible work arrangements.

- Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

- Access the Western Health Learning Academy (WHA) for personalised learning pathways.

- Professional growth programs, including postgraduate studies and clinical education.

- Mentorship and career support.

Community impact and inclusion

- Make a meaningful difference in patients’ lives through compassionate care.

- Join a workforce that champions diversity and inclusion.

- Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

- Thrive in a collaborative, compassionate and innovative team environment.

- Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact?

If you’re passionate about driving excellence in nursing and midwifery through strategic support, we’d love to hear from you. Simply click on the “apply” button and follow the prompts.

If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.

Closing date: 11:59pm on 27 October 2025.

Enquiries: For further information about this role, contact Kellie Tyson (Executive Assistant - Nursing & Midwifery) on 0421 346 828.

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health does not accept unsolicited resumes/applications from recruitment agencies.

Western Health acknowledges the Traditional Custodians of the land and pay our respects to Elders past, present and emerging. We celebrate, value and include people of all backgrounds, genders, sexualities, cultures, bodies and abilities.

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