Urgent Search Executive Assistant

Overview Exciting Opportunity in the Education Sector We are seeking a suitably experienced Executive Assistant to join our College on a full time, ongoing basis commencing in January 2026. This position provides high‑level administrative support to the Principal and is the key point of contact for staff, parents, and external stakeholders. The successful candidate will manage communication, scheduling, and documentation with professionalism and discretion, act as a trusted partner to the Principal, exercise sound judgement, and ensure sensitive matters are handled appropriately, deadlines are met, and the College is represented in a professional and welcoming manner. The work schedule is Monday to Friday, 8:30am – 4:30pm with flexibility required. Responsibilities - Provide high‑level administrative support to the Principal and act as a point of contact for staff, parents, and external stakeholders. - Manage communication, scheduling, and documentation with professionalism and discretion. - Exercise sound judgement and initiative; handle sensitive matters appropriately; ensure deadlines are met and priorities are managed. - Represent the College in a professional and welcoming manner. Qualifications & Skills - Proven ability to handle confidential information with integrity and exercise sound judgement in sensitive matters - Excellent written and verbal communication skills; ability to prepare clear correspondence and liaise confidently with staff, parents, and external stakeholders - Strong organisational and time management skills; ability to manage competing priorities, coordinate a busy calendar, and meet deadlines in a fast‑paced school environment - High attention to detail in preparing documents, maintaining records, and analysing data - Ability to work independently and collaboratively; build positive relationships across the College community - Experience in supporting meetings, events, and projects, including planning, logistics, and follow‑up - Proficiency in Microsoft Office and database systems; ability to quickly adapt to new software platforms - Understanding of child safety responsibilities, privacy requirements, and occupational health and safety expectations in a school environment - Commitment to the ethos of Catholic education and alignment with the values of the College Why work at St Francis Xavier College? Work in an inclusive community that values innovation, professional development and staff wellbeing with employee benefits that include: - Free onsite parking - Fully subsidised access to EC by Go1 Learning Portal - Access to internal and external training opportunities - Funded membership to professional or industry associations - 12% Superannuation - Fully subsidised Employee Assistance Program (EAP) for employees and their families - Annual Leave Loading and Position Allowance payments in December each year - 16 weeks of paid Parental Leave and four weeks paid Partner Leave - Salary Packaging through Maxxia - Generous leave entitlements, including a paid flexible leave day per school year - All buildings equipped with heating and cooling - Onsite canteens and vending machines for staff use at all campuses - Social and wellbeing events throughout the year About St Francis Xavier College St Francis Xavier College is a Catholic college with three campuses, offering teaching and leadership opportunities. The Campuses are easily accessed via several major freeways; only 20 minutes from Springvale Road on the M1. We invest in high‑quality people and facilities, operating through a team‑based culture to encourage positive relationships between students and staff, and uphold a rigorous expectation of personal excellence. The College serves families from the parishes of Berwick, Koo Wee Rup, Maryknoll/Iona, Narre Warren and Pakenham under the governance of Diocese of Sale Catholic Education Limited (DOSCEL). Staff are employed under the Diocese of Sale Catholic Education Limited Schools and Secretariat Agreement 2022. This position is classified as an Education Support Employee Category C Level 4. Application Details Application close Monday, 20 October at 9:00am. The successful applicant will be required to undergo a Working with Children Check and National Police Check prior to commencement. The St Francis Xavier College community is committed to the safety, wellbeing, protection and inclusion of all children in our care. Position Description – Executive Assistant – Principal opens in new window Start your application by clicking the "begin" button. #J-18808-Ljbffr