Facilities Coordinator

1 week ago

City of Melbourne, Australia Avant Mutual Group Full time

Posted Monday 1 December 2025 at 1:00 pm

About the Role

This position is part of a national team that supports three key areas: Reception/Concierge, Facilities, and Procurement administration. Your primary responsibility will be providing exceptional Concierge and Reception services at Avant’s Melbourne office, ensuring a welcoming and professional experience for all visitors and staff.

As a member of the Facilities team, you will also contribute to maintaining safe, functional, and inspiring workspaces across Avant’s offices, including both the Melbourne CBD office and the Box Hill office. This includes assisting with facilities coordination and administrative tasks to support smooth day-to-day operations. Given the client-facing nature of this role, professional business attire is required at all times.

Key Accountabilities

- Provide friendly and efficient customer service to all stakeholders through timely written and verbal communication in response to facilities requests and queries.

- Coordinate the provision of planned and reactive maintenance services including, but not limited to, air conditioning, security, lighting, power, plumbing, and other facilities management services.

- Perform day-to-day facilities operations, including coordinating office repairs, managing cleaning services, monitoring building access systems, and ensuring meeting rooms and common areas are well-maintained and presentable.

- Manage assets and maintain a strong focus on WH&S for facilities operational infrastructure.

- Ensure all contractors comply with WH&S requirements and hold valid Public Liability insurance.

- Support fire warden training and other first response responsibilities.

- Positively promote facilities management-related activities and ensure all tasks align with internal policies.

- Continuously review and accurately document processes, aiming for best practice and ongoing improvement.

- Apply commercial acumen and procurement best practices when sourcing and managing external facilities service providers.

To Be Successful, You Will Have

- Previous experience in workplace facilities and reception management

- Strong organisational skills

- The ability to influence constructively and work collaboratively

- A team-focused mindset

- Sound financial and commercial understanding

- High attention to detail

- A practical, hands-on approach

- Ability to quickly learn and adapt to new software platforms

Equal Opportunity Employer

Avant supports doctors so they can serve Australia's diverse communities. Having diversity in our workforce brings valuable perspectives and strengthens our ability to support healthcare professionals.

We therefore welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally diverse communities, LGBTQIA+ individuals, people with disabilities, and those with caring responsibilities.

Our inclusive workplace is somewhere everyone can succeed.

Ready to join us?

If you’re passionate about supporting Australia's healthcare professionals, we’d love to hear from you. If you require any adjustments during the recruitment process, please don’t hesitate to contact us at careers@avant.org.au

#J-18808-Ljbffr

  • Facilities Coordinator

    3 weeks ago

    City of Melbourne, Australia CBRE Group, Inc. Full time

    Facilities CoordinatorJob ID242081Posted15-Oct-2025Service lineAdvisory SegmentRole typeFull-timeAreas of InterestAdministrative, Facilities Management, Property ManagementLocation(s)Melbourne - Victoria - Australia**Join a Global Leader in Property – Winner Agency of the Year****Collaborative team with future career development opportunities****Melbourne...

  • Facilities Coordinator

    1 week ago

    City of Melbourne, Australia Nido Early School Full time

    Education & Childcare Services Facilities & Operations Melbourne - CBD & Inner Suburbs Melbourne - CBD & Inner Suburbs Permanent / Full Time Maximum Term Job No : 1247527 About Nido Early School At Nido, we believe children are capable, curious, and full of potential. Each day is an opportunity to guide them towards their future. And just as every day...

  • Facilities Coordinator

    6 days ago

    City of Melbourne, Australia Jones Lang LaSalle Incorporated Full time

    Facilities Coordinator page is loaded## Facilities Coordinatorremote type: On-sitelocations: Melbourne, VICtime type: Full timeposted on: Posted Todayjob requisition id: REQ468637**JLL empowers you to shape a brighter way**.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services,...

  • Facilities Coordinator

    3 days ago

    City of Melbourne, Australia Jones Lang LaSalle Incorporated Full time

    Facilities Coordinator page is loaded## Facilities Coordinatorremote type: On-sitelocations: Melbourne, VICtime type: Full timeposted on: Opublikowano dzisiajjob requisition id: REQ472263**JLL empowers you to shape a brighter way**.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class...

  • Facilities Coordinator

    4 days ago

    Melbourne City Centre, Australia HAYS Full time

    Opportunity to work for a notable, iconic site based in Melbourne CBD **Your new company** This state government authority is seeking a skilled and dedicated Facilities Coordinator to join their team on a 4-month assignment. In this role, you will play a crucial part in coordinating and managing our facilities, ensuring a safe and efficient environment for...

  • Facilities Coordinator

    1 week ago

    Melbourne, Australia Hudson Australia Full time

    We are seeking Coordinator talent in the Corporate facilities industry. Looking for talent with facilities or property management experience. We are seeking Coordinator talent in the Corporate facilities industry. This fun and inclusive organisation is multinational information technology company that provides business consulting, information technology and...

  • Facilities Coordinator

    5 days ago

    City of Melbourne, Australia City Holdings Full time

    10 Nexus Ct, Mulgrave VIC 3170, Australia City FM Australia is a Global leader in Facilities Management, Engineering, Construction and Energy solutions. We are committed to supporting our team and ensuring safe & reliable services to our partners The Opportunity Are you an experienced Facilities Coordinator looking for an opportunity to make a real...

  • Facilities Operations

    3 weeks ago

    City of Melbourne, Australia Jones Lang LaSalle Incorporated Full time

    A leading global real estate firm in Melbourne is seeking a Facilities Coordinator to manage routine facility operations and ensure excellent service delivery. You will oversee work orders, respond to maintenance needs, and maintain relationships with service providers. Ideal candidates have experience in facilities management, strong organizational skills,...

  • On-Site Facilities Coordinator

    1 week ago

    City of Melbourne, Australia Jones Lang LaSalle Incorporated Full time

    A global real estate services company is seeking a Facilities Coordinator to supervise comprehensive facility operations and ensure seamless maintenance service delivery in Melbourne. Ideal candidates should possess 2-4 years of facilities management experience, strong customer service focus, and proficiency with computerized work management systems. This...

  • Facilities Coordinator

    1 week ago

    Melbourne, Australia CSL Full time

    **The Opportunity** We are looking for a Facilities Coordinator to join our growing project Banksia team for the construction and commissioning of our state-of-the-art Influenza cell-culture (FCC) manufacturing facility in Tullamarine. Expected to be completed in 2026, this facility will be the only cell-based influenza vaccine manufacturing facility in the...