Executive Assistant-Maternity Cover

Overview

AMSANT is the peak body for Aboriginal Community Controlled Health Services in the Northern Territory and advocates for equity in health, focusing on supporting the provision of high quality comprehensive primary health care services for Aboriginal communities.

Benefits

- Salary packaging up to $15,899.94 pa.

- Employer Superannuation contribution.

- 6 weeks annual leave plus 17.5% leave loading

- Personal/carer’s leave up to 15 days per year.

- 10 days per year Study leave can be negotiated.

- Professional Development opportunities up to $3,000 per year

- 10 days Ceremonial Leave

- Access to a free Employee Assistance Program for work and non-work related

- Ex-Gratia leave of 3 paid days during Christmas close down (excl. casuals)

Contract and Workplace Details

- Contract Duration: Fixed Term to 06 November 2026 (Maternity Cover)

- Work hours: Full-Time: Monday-Friday 08:00am - 04:30pm

- Location: Darwin

- Applications close: COB Friday 03 October 2025 – Applications will be reviewed upon receipt

Role Description

This position provides high-level administrative support by preparing reports, gathering and handling information requests and performing clerical functions such as preparing correspondences, receiving visitors, arranging conference calls, and scheduling meetings, note taking, record keeping; acts as the first contact point for busy members of the Senior Management Team (SMT) and follows up action items with the SMT and provides feedback internally and to external stakeholders.

Responsibilities

- Provide direct assistance to the CEO

- Secretariat to the Senior Management Team (manage and maintain the SMT schedules and assist with travel arrangements)

- Sort and distribute incoming and outgoing correspondences for the CEO and the SMT

- Coordinate, prepare agendas and record minutes for the Senior Management and the staff meetings

- Coordinate logistics for Board meetings and provide travel assistance for the member directors when required

- Coordinate key documents for Board signatures such as Grant agreements and Contracts

- Read and analyse incoming proposals, motions, and reports to the SMT’s in order to determine their significance and plan their distribution and set up follow up schedules (e.g., to the Board of Directors, to the individual Managers)

- Provide support and assistance to the corporate team and work directly with the Corporate Services Officer

- Any other tasks as may be required by the CEO or Senior Management Team

Selection Requirements (Qualifications & Attributes)

ESSENTIAL

- Ability to communicate well with a wide range of people across the organisations, community groups and government offices.

- Working knowledge of all electronic office equipment, and general knowledge of computer hardware and software, as well as ability to work with general office communication applications such as emails and internet.

- Demonstrated experience in administrative and clerical procedures and systems such as minute taking, word processing, organising meetings and preparation and distributing agendas, managing files and records, preparing lists in Excel, designing forms, and other office procedures and terminology.

- Excellent time management and organisational skills

- A good understanding of Community Controlled Health Organizations in the Northern Territory

- Basic knowledge of business and management principles involved in strategic planning, resource allocation, human resources function and coordination of people and resources

DESIRABLE

- Experience working in an Aboriginal controlled organisation.

- Qualifications in Administration and minute taking.

Additional information

- Original qualifications must be available for viewing and copies to be kept on personnel file.

- Applications must have an Ochre Card and a Current Police Check and/or ability to obtain these prior to commencement.

- Applicants must be able and willing to undertake travel throughout the NT and Interstate (sometimes as a light aircraft passenger) and possess a C class Driver’s Licence.

How to Apply

Your application should consist of a resume and cover letter addressing the above selection criteria. Please address your cover letter to the Hiring Manager detailing why you wish to work at AMSANT, and the attributes, skills and experience you would bring to the role.

If you have any queries or would like any additional information about this role, please contact the HR team at HR@amsant.org.au.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply

Application Form

- First name *

- Last name *

- E-mail *

- Phone *

- Digits only or add + for international numbers

- Street *

- Street Cont.

- City, Town or Suburb *

- Postcode or Zipcode *

- Country *

- State, Region or Province *

- LinkedIn URL (Please click on your profile and copy the URL from your profile page.)

Questions

Are you currently eligible to work in Australia? *

- Yes, I am a permanent resident/citizen

- Yes, I have a current work permit/visa

- No, I do not hold working rights to work in Australia

Do you identify as Aboriginal or Torres Strait Islander? *

- Yes

- No

Do you currently have, or do you have the ability to obtain, an Ochre Card and National Police Check? *

- Yes

- No

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