Office Manager

2 weeks ago

West Melbourne, Victoria, Australia CLEANING CARE SOLUTIONS PTY LTD Full time
Why Join Us
At Cleaning Care Solutions Pty Ltd, we are proud to serve the Melbourne community through high-quality cleaning solutions and a supportive, multicultural team, specialized in commercial cleaning and domestic assistance for elderly people through home care packages. Located in Sunshine North, Victoria, our office fosters a positive work environment where initiative, collaboration and growth are encouraged. Join us and become a key part of our continuous improvement journey.

Benefits:
- Stable, full-time employment with career growth opportunities
- Supportive bilingual (English-Spanish) team
- Ongoing training and development
- Flexible and inclusive work environment
- Convenient location with nearby transport and shops

Job Summary
We are seeking a proactive and bilingual (English-Spanish) Office Manager to oversee and coordinate the administrative operations of our company. This role is vital in ensuring the smooth day-to-day running of the office while maintaining compliance with internal standards and external regulations.
This is an on-site position based in Sunshine North (Melbourne), with working hours mainly Monday to Friday, during standard office hours.

What You'll Do
- Lead the planning, coordination and review of office services and operations
- Allocate staff, equipment, and workspace based on business needs
- Assign and monitor performance of administrative staff
- Manage records, accounts and compliance documentation
- Coordinate payroll, invoicing and expense tracking
- Manage rosters and communication with field teams using Connecteam
- Organise staff meetings and maintain internal communications
- Liaise with clients, suppliers and stakeholders to support daily operations
- Oversee building maintenance and ensure all equipment is operational
- Ensure compliance with occupational health and safety regulations
- Ensure all work meets applicable government legislation, policies and procedures
- Lead recruitment, onboarding, performance reviews, training and promotions
- Support the General Manager and provide effective solutions to administrative challenges
- Drive continuous improvement of internal systems and procedures

What We're Looking For
- Bilingual fluency in English and Spanish (spoken and written)
- Full-time working rights in Australia
- Minimum of a Bachelor's degree in Business Administration, Accounting, or a related field
- Minimum 1 year of experience in a similar office management or administration role
- Strong leadership and team coordination skills
- Excellent communication skills, both verbal and written
- Additional qualifications in Leadership, Management or Team Coordination will be highly regarded
- Proficiency in Microsoft Office and digital workplace tools
- Experience using Connecteam (required)
- Excellent attention to detail and ability to work independently
- Strongly desirable: experience in the cleaning industry, aged care, domestic assistance for the elderly, or similar service-based environments

Thank you.

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