Contract and Project Administrator

Contract and Project Administrator / Serviced Offices Manager Assistant

Posted Wednesday 30 July 2025 at 2:00 pm

Being a part of EVT means believing in changing the game. Why? Because no one wants ordinary. If you're seeking to be part of the kind of wow-factor moments you can help shape, then you've come to the right place.

About EVT: As market-leading experience creators, we bring to life some of the best-known brands and properties in entertainment, ventures, and travel. Our portfolio includes over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award-winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, Independent Collection by EVT and Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few.

About the Role

This job requires a very deep understanding of the following systems with at least 50% of person time spent working with the systems. Those systems especially Progen are very complex and user-unfriendly, and person must have at least 1 year of experience working with them.

- PROGEN – Property Management System
- MASST – Project Management System
- COUPA – Financial Reporting and Accounting System

Another essential knowledge required experience of managing/assisting managing Serviced offices and Contract management. At lease one to two years required of experience in both areas.

Key Responsibilities

- Contract Management

- Draft, review, and manage contracts related to cinema refurbishment projects and leasing agreements for all EVT Limited tenants and properties.

- Ensure all contracts comply with legal and regulatory requirements.

- Maintain accurate records of all contract documents and correspondence.

- Project Support

- Assist the Project Manager in planning and executing cinema refurbishment projects.

- Coordinate with contractors, suppliers, and other stakeholders to ensure project timelines and budgets are met.

- Monitor project progress and report any issues or delays to the Project Manager.

- Client and Stakeholder Communication

- Serve as the primary point of contact for clients and stakeholders regarding contract-related inquiries.

- Facilitate clear and effective communication between the Project Manager, clients, and contractors.

- Administrative Duties

- Organize and maintain project documentation, including contracts, invoices, and progress reports.

- Prepare and distribute project updates and reports to relevant parties.

- Assist with scheduling meetings, site visits, and other project-related activities.

- Coordinate invoicing and billing for project-related expenses.
- Track project budgets and expenditures, ensuring financial accuracy and accountability.
- Assist in the preparation of financial reports and forecasts.
- Compliance and Risk Management

- Identify and mitigate potential risks associated with contracts and project execution.

- Ensure all project activities adhere to safety and compliance standards.

- Conduct regular audits of contract and project documentation to ensure accuracy and completeness.

- Identify opportunities for process improvements in contract management and project execution.
- Implement best practices and innovative solutions to enhance project efficiency and effectiveness.
- Incredible team member discounts from your first day on-the-job.
- 50% off stays at EVT hotels – Rydges, QT, Atura, Lylo and more.
- $2 movie tickets, plus Moonlight, Gold Class, Candy Bar discounts and more.
- Awesome winter and summer savings and discounts at Thredbo.
- Rapidcareer growth opportunities through our EVT network.
- Local community involvement, volunteering and charitable giving.
- Australia and NZ’s largest and most diverse experiences company

Join EVT and become an EVT experience creator, opportunity taker, the ultimate Daymaker. Join and make a positive impact on our people, communities, and environment every day.

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